Corporate Event Operations & Data Coordinator

Corporate Event Operations & Data Coordinator

Full-Time Remote Position
Location: Remote — Philippines
Working Hours: 9:00am to 5pm toronto time
Industry:Corporate Events and Brand Activations

About the Role

Snaptique Photo Booths is hiring a highly organized and detail-focused Corporate Event Operations & Data Coordinator.

You will help prepare booked corporate events and brand activations by reviewing client communications, entering event requirements into our systems and ensuring every record is complete, current and accurate.

Corporate events often involve agencies, venues, production partners, multiple contacts and strict deadlines. This is a data-entry-heavy operations role that requires careful reading and sound judgment—not simply copying and pasting information.

Your Responsibilities

- Review contracts, booking information, emails and client submissions
- Enter corporate event details accurately into our event-management system
- Maintain complete and current records for assigned events
- Record venue details, contacts, timelines and access instructions
- Record booth, backdrop, branding, print and activation requirements
- Track outstanding artwork, information and approvals
- Update event records when clients, agencies or venues provide changes
- Ensure outdated instructions are clearly replaced
- Track conversations involving multiple stakeholders
- Prepare draft client and staff itineraries
- Compare itineraries against the event record and client communications
- Ensure arrival, loading, setup-complete and activation times remain separate
- Record parking, security, credentials, power and internet requirements
- Identify missing, inconsistent or unclear information
- Escalate unresolved issues to the Senior Operations & Client Coordinator
- Prepare complete event files for final operational review
- Maintain records that another team member can understand without searching through emails

Client Communication

You may send routine emails to clients, agencies, planners, venues and production partners to clarify or confirm event information.

Excellent professional written English is required. You must communicate clearly, concisely and professionally.

Complex production questions, scope changes, pricing discussions and sensitive concerns must be escalated to the Senior Operations & Client Coordinator.

Clear Ownership

You own the accuracy and completeness of the corporate event records assigned to you.

Before submitting an event for final review, you must confirm that:

- Required information has been entered
- Branding and operational approvals are recorded
- Venue access and timing details are clear
- Client and staff itineraries have been prepared
- Missing or conflicting information has been resolved or escalated
- Important instructions are not stored only in an email or personal note

The Evening Operations & Client Care Coordinator owns staff scheduling, final itinerary checks and distribution of approved itineraries. If an issue is identified during final review, you own correcting the underlying event information and resubmitting it.

## What We’re Looking For

- Exceptional attention to detail
- Accurate and efficient data-entry skills
- Excellent professional written English
- Strong reading comprehension
- Ability to organize complex information from multiple sources
- Ability to identify conflicting dates, times or instructions
- Comfortable following detailed processes and checklists
- Strong task and deadline management
- Comfortable asking questions instead of making assumptions
- Able to manage multiple events and deadlines simultaneously
- Comfortable learning new software and systems
- Consistent about documenting changes and decisions
- Reliable computer and high-speed internet
- Quiet and professional remote workspace
- Reliable attendance during the assigned Toronto-time schedule

Experience with corporate events, project coordination, administration, CRM systems, hospitality or data entry is an advantage.

Success in This Role

Success will be measured by:

- Accuracy and completeness of corporate event records
- Events prepared by the internal deadline
- Reduction in missing operational information
- Reduction in discrepancies between communications and itineraries
- Accuracy of branding, venue and timing requirements
- Number of files returned from final review for correction
- Timely escalation of missing or conflicting information
- Consistency in following the required workflow

Ideal Candidate

You enjoy creating order from detailed and sometimes complex information. You read carefully, notice inconsistencies and understand that a small data-entry error can cause a significant event-day problem.

How to Apply

Please include:

1. A short summary of your relevant experience
2. Your experience with data entry, CRM systems, corporate clients or event coordination
3. An example of a time you caught an error or inconsistency before it caused a problem
4. The software and project-management systems you have used
5. Confirmation that you can work a full-time schedule aligned with Toronto time
6. A 60–90 second video introducing yourself and explaining how you maintain accuracy while managing a high volume of information
7. The word **CORPORATE** in your subject line

Applications that do not follow the instructions may not be considered.