PROJECT MANAGER / INTEGRATOR FOR FOUNDER-LED BUSINESS

PROJECT MANAGER / INTEGRATOR FOR FOUNDER-LED BUSINESS
Remote | Part-Time | Long-Term
20 hours/week to start | $10-$15 USD/hour depending on experience

ABOUT THE ROLE
I am Bari, the founder of a growing relationship coaching and education company with multiple marketing, sales, content, launch, website and client projects moving at the same time.

I am looking for a strong Project Manager / Integrator / Operations Coordinator who can take ownership of the entire operating picture.

This is NOT a task-based VA role.
This is NOT a role where I tell you what to do every day.
This is NOT primarily a social media role.

I need someone whose job is to know what is happening so I do not have to.

I am a fast-moving, creative founder and thought leader. I generate ideas, content and opportunities quickly. Your strength should be turning that vision into an organized, executable plan and making sure the work actually gets across the finish line.

WHAT OWNERSHIP MEANS IN THIS ROLE
If we have a launch six weeks away, you know what needs to happen this week, next week and the week after - and who owns every piece.

If a team member misses a deadline, you notice and follow up.

If a social post is scheduled and fails, you notice before I do and make sure it gets resolved.

If a banner, link or page is outdated, you notice before I do.

If I owe the team an article, video, approval, client story or decision, you tell me clearly what you need, why you need it and by when - and make sure it is on my calendar.

If something is blocked, you solve what you can and escalate only what genuinely requires me.

I should not have to ask, "What happened with that?"

Your operating standard should be:
See it -> own it -> communicate it -> solve it -> close the loop.

CORE RESPONSIBILITIES
- Own and maintain the master project plan and one source of truth for the business.
- Turn meetings, conversations, WhatsApp messages and founder ideas into clear tasks, owners, priorities and deadlines.
- Build realistic project plans and backward-plan launches from the launch date.
- Track dependencies, deadlines and deliverables across multiple team members.
- Follow up without waiting for me to ask.
- Maintain a simple weekly priorities process.
- Keep a highly visible "Founder Owes" list and put my deadlines on my calendar.
- Coordinate writers, designers, social media support, technical contractors and VAs.
- Identify gaps and risks before they become emergencies.
- Verify that completed work is actually live, tested and working.
- Make sure important work is fully closed out, not simply marked complete.
- Give me a concise weekly executive update: wins, priorities, risks, what I owe, and no more than three decisions needed from me.
- Help protect my time so I can focus on thought leadership, content, relationships, sales, coaching and client delivery.

FOUNDER / THOUGHT LEADER EXPERIENCE
Experience working directly with a founder, thought leader, coach, consultant, educator or other fast-moving creative entrepreneur is a strong plus.

You should understand that your role is not to make the founder become the project manager. Your role is to create clarity around the founder, translate ideas into execution, and keep the rest of the team moving.

LAUNCH EXPERIENCE
Experience personally project-managing launches is strongly preferred.

Examples may include:
- Courses or coaching programs
- Workshops, webinars or live events
- Quiz or assessment funnels
- Websites or landing pages
- Email campaigns
- Product or service launches

You should understand how to work backward from a launch date, identify major workstreams and dependencies, establish approval deadlines, coordinate multiple contributors, flag risks early, and make sure everything is tested before launch.

THE PERSON I AM LOOKING FOR
You are naturally organized, proactive and accountable.

You do not just know project-management terminology. You have actually managed projects involving multiple people, deadlines and dependencies.

You are comfortable respectfully holding people accountable.

You do not assume that because someone said, "I'll do it," it got done. You check.

You communicate clearly, concisely and professionally.

You can work with a creative, ADHD founder without requiring the founder to become the project manager.

You understand the difference between:
"I completed my task"
and
"I made sure the outcome happened."

SYSTEMS
We currently use tools including:
- ClickUp
- Google Drive
- Google Calendar
- WhatsApp
- GoHighLevel
- AI tools such as ChatGPT and Claude

ClickUp experience is strongly preferred, but I am NOT hiring based on who calls themselves a "ClickUp expert."

I care much more about whether you know how to build and run a simple project-management system that gives everyone clarity and keeps work moving.

The system should serve the business - not become another project.

HOURS + COMPENSATION
- Approximately 20 hours/week to start
- $10-$15 USD/hour depending on experience and demonstrated ability
- Consistent weekday availability required
- Some overlap with U.S. Eastern Time required
- Long-term opportunity with the potential to increase hours and compensation as the role and company grow

I am open to discussing rate for an exceptional candidate.

IMPORTANT - HOW TO APPLY
Do not send me a generic cover letter.

To show me that you read this entire posting, begin your application with the exact words:

I OWN THE PLAN

Then answer ALL of the questions below.

WRITTEN QUESTIONS
1. Tell me about one real project you personally owned that involved multiple people and deadlines. What did you do when someone missed a deadline?

2. A social media post was scheduled to go out Monday. It failed to publish, and the founder discovers this on Wednesday. What should have happened?

3. You discover that an important social media banner is promoting an event that happened three months ago. No one assigned you a task to update it. What do you do?

4. Tell me about your experience with ClickUp or other project-management systems. What did YOU personally build or manage inside the system?

5. Have you worked directly with a founder, thought leader, coach, consultant or creative entrepreneur? If yes, what did you own and how did you help keep that person focused while the business moved forward?

6. Have you ever personally managed a launch? Tell me what was being launched, how many people were involved, how far in advance you built the plan, the major workstreams/dependencies, and what you did when something fell behind.

7. What is your hourly rate?

8. What are your normal working hours and time zone?

9. How many hours per week are you currently available?

10. When could you start?

VIDEO REQUIRED - 2 TO 3 MINUTES
Please include a Loom or other short video introduction. No special production or editing is needed. I want to see how you think and communicate.

In your video, please answer:

1. Tell me briefly about your experience working directly with a founder, thought leader, coach, consultant or fast-moving entrepreneur. What did you personally own?

2. Tell me about one launch or complex project you personally managed. What were the major moving parts, and what happened when something fell behind?

3. Give me one example of something important you noticed or solved BEFORE the founder/client had to ask you about it.

4. If I give you ideas through meetings, WhatsApp messages and voice notes, how would you turn those into a clear plan without requiring me to become the project manager?

Please include the link to your video in your application.

APPLICATION FILTER
If your application does not begin with "I OWN THE PLAN," does not answer ALL of the written questions, or does not include the requested video, I will not consider it.

WHAT HAPPENS NEXT
Strong candidates will be invited to a short interview focused on real project-management scenarios.

Finalists may be invited to complete a paid working test using a realistic founder-led business situation. The purpose is to see how you prioritize, create clarity, communicate, identify risks and take ownership - not simply how attractive your ClickUp board looks.

I am looking for a long-term team member who wants to help build something meaningful and become a trusted operational partner to the founder.