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TYPE OF WORK
Full Time
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SALARY
N/A
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HOURS PER WEEK
40
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DATE UPDATED
Sep 10, 2026
We are seeking a highly organized and proactive Remote Maintenance Coordinator to manage work orders, vendor scheduling, and unit turn timelines for a 60+ door residential rental portfolio.
This role is critical to reducing vacancy time and ensuring maintenance is completed efficiently and on schedule.
This is not a general virtual assistant role.
We are looking for someone with property management or facilities coordination experience.
Role Objective
Your primary responsibility is to ensure all maintenance and turn work is:
• Assigned quickly
• Scheduled promptly
• Completed on time
• Properly documented
Speed and follow-through matter in this role.
Key Responsibilities
• Receive and triage work orders
• Assign jobs to appropriate vendors/technicians
• Coordinate scheduling between tenants and contractors
• Track unit turn timelines
• Ensure materials are ordered correctly and on time
• Follow up daily until work is completed
• Collect before/after photos
• Update maintenance logs and system records
• Provide weekly turn and maintenance status report
Performance Expectations
Success in this role will be measured by:
• Reduced unit downtime
• Faster turn completion
• Minimal preventable scheduling delays
• Clear weekly reporting
• Proactive vendor follow-up
Required Experience
• Prior property management, facilities coordination, or construction coordination experience
• Experience working with vendors and contractors
• Comfortable managing multiple work orders at once
• Strong written English communication
• Organized and deadline-driven
• Familiarity with property management software (Buildium experience is a plus)
Work Structure
• Remote position
• 30–40 hours per week preferred (open to structured part-time)
• Must have at least 4 hours of daily overlap with US business hours
• Long-term opportunity for the right candidate
This Role Is NOT
• A handyman position
• A decision-maker for large expenditures
• A passive task assistant
You are responsible for coordination, tracking, and follow-up.
To Apply
Please submit your resume along with answers to the following:
1. Describe your experience coordinating maintenance or construction tasks.
2. How do you ensure vendors complete jobs on time?
3. What systems or tools have you used to track work orders?
4. What time zone are you in, and what hours can you overlap with US time?
Compensation will be based on experience and reliability. We are seeking someone who can bring structure and urgency to our maintenance process
