Litigation Docketing & Client Follow-Up Specialist — US Law Firm (Notion)

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: TYPE OF WORK

Full Time

: SALARY

6.00

: HOURS PER WEEK

40

: DATE UPDATED

Sep 4, 2026

JOB OVERVIEW

Small consumer-protection law firm in Washington, DC. I'm a solo attorney and I need one person to own our court deadlines, filings, client follow-up, and calendar. You'd work directly with me every day.

This is detail work with real consequences. If you like a clean board and nothing slipping through the cracks, you'll do well here.

Schedule
The 9:00 AM – 12:00 PM US Eastern block is required every weekday and is not negotiable — that's our daily overlap. Your remaining hours are earlier in the US morning, which is your afternoon and evening.

Docket and filings
Monitor our email for court notices, e-filing confirmations, and correspondence from opposing counsel
Calculate deadlines using a reference table I'll give you — response times, service add-ons, weekend and holiday rollover — and enter them in our Notion Deadlines database
Keep our Notion Cases and Triage databases current. Every deadline entered before your shift ends.
E-file documents in US state and federal court systems under my credentials, after I approve each filing
Send courtesy copies of filings to opposing counsel from our templates, immediately after filing
Prepare draft filings from templates: notices of appearance, certificates of service, cover sheets

Client and counsel follow-up
Maintain a follow-up log for everything we're waiting on — from opposing counsel, from clients, from courts — and send the reminders on schedule without being asked
Chase clients for signatures, mailing addresses, and documents until we actually have them
Prepare draft correspondence from templates: intake replies, declination letters, client status updates
Assist with client intake and inquiries during the overlap window
Send review requests at case closing per our checklist
(Applying? Put the word ESCROW on the first line of your message.)

Calendar and files
Own my calendar and consultation bookings. Block unavailable time, confirm consultations, prevent double-bookings.
Create and maintain recurring meeting invites
Organize case files in SharePoint to our naming conventions
Pull records from online county land records and court dockets as directed
Maintain our email and document templates
Send an end-of-shift summary: what you entered, what you filed, what you're waiting on, what you flagged

Requirements
Driven and focused
Excellent written and spoken English. You'll read court notices, write summaries I rely on, and speak with clients.
Strong with dates and arithmetic
Notion experience, or another database tool plus the ability to learn Notion in a week
Available the required 9:00 AM – 12:00 PM Eastern block every weekday
Reliable internet and a backup, plus backup power. The overlap window can't be missed for an outage.
Comfortable using a password manager and two-factor authentication — you'll hold court filing credentials
Willing to sign a confidentiality and data-security agreement. You'll see privileged client information.
You will not work for any other law firm while working with us. This is a conflict-of-interest requirement, not a preference.
Video on for our daily check-in
Looking for a long-term role. I'm hiring for years, not months.
You tell me the same day when you're behind or stuck. I would much rather hear "I'm not sure" than find out next week.

Nice to have
Prior US law firm experience
US court e-filing systems (MDEC, CM/ECF, Tyler, CaseFileXpress)
Paralegal training or a law degree

Terms
Long-term role. Performance evaluations at 90 and 120 days with a raise on the table for strong work. I'll train you on all our systems — I don't expect you to know US litigation on day one. I expect you to be careful, ask questions, and get better every week.

How to apply
Subject line: Docketing — [Your First Name] — 9AM ET
Follow all instructions above
In 3–4 sentences: a court notice arrives for a case you cannot find anywhere in our Notion database. Walk me through exactly what you do.
Tell me the most detail-heavy job you've held and how you kept from making mistakes
Attach a 60-second voice recording — introduce yourself and say why you fit this role. Audio only. No reading from a script.
Confirm you can work the required 9:00 AM – 12:00 PM Eastern block

I review every application myself.

SKILL REQUIREMENT

Legal Services Attention to Detail Customer Relationship Management

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Litigation Docketing & Client Follow-Up Specialist — US Law Firm (Notion)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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