Senior Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

11-17

: HOURS PER WEEK

40

: DATE UPDATED

Sep 4, 2026

JOB OVERVIEW

Job Title: High-Level Executive & Personal Assistant to Business Owner (US Hours / Dedicated 1:1 Support)

Hours: Full-Time | Mon–Fri, 8:00 AM – 5:00 PM PDT (Ph Time: Tue–Sat, 11:00 PM – 8:00 AM PHT with 1-hr meal break)

Position Type: Exclusive, Long-Term Dedicated Engagement (No Overemployed / Dual-Job Applicants)

Target Gender: Female

About the Role
I am seeking a high-caliber, exceptionally organized, and proactive Executive & Personal Assistant to serve as my primary right-hand manager. This is a high-trust, 1:1 role supporting both my business ventures and personal life.

You will not just complete tasks; you will manage workflows, close communication loops, and proactively clear roadblocks across real estate development, property management, film/photo studio operations, business development, family scheduling, and travel logistics.

This position is designed for an experienced EA who thrives on order, anticipates needs before they are stated, and takes pride in seamlessly managing a dynamic workflow.

Key Responsibilities
Business Management (~50%)

Inbox & Calendar Management: Screen, summarize, draft responses, and flag urgent priorities across multiple email accounts.

Operations & Project Tracking: Oversee timelines and act as liaison for studio operations, ongoing property management, and current contractors/VAs.

Real Estate & Investments: Track property taxes, file annual compliance documents, liaise with realtors, and assist with financial analysis using Excel.

Vendor & Tenant Coordination: Act as the primary point of contact for service providers, contractors, and tenants.

Systems & Digital Filing: Maintain ClickUp task boards and clean document structure in Dropbox/Google Workspace.

Personal & Lifestyle Support (~50%)

Calendar & Travel Logistics: Coordinate complex family travel itineraries, domestic/international logistics, and medical appointments.

Family & Sports Operations: Assist with scheduling and expense tracking via Venmo for my daughter's competitive tennis track.

Procurement & Expense Management: Handle online purchasing (Amazon, specialized vendors) and actively manage/audit recurring utilities and service costs.

Mail & Document Processing: Review and organize scanned physical mail and track personal action items.

Non-Negotiable Requirements
3+ Years of Direct 1:1 EA Experience: Proven track record supporting one primary business owner/executive deeply, rather than supporting multiple managers in a fractional capacity.

Flawless English Communication: Superior written and verbal command for vendor negotiations, tenant interactions, and external correspondence.

High-Level Resourcefulness & Autonomy: You do not wait to be chased. You execute with low supervision, manage up, and confidently state: "Here is the situation, here is what is pending, and here is what I need from you."

Technical Proficiency: Intermediate-to-advanced command of Microsoft Excel (basic formulas, data presentation), Microsoft Word, Google Workspace, Dropbox, and ClickUp.

Tech Setup: Fiber internet connection (with backup option), quiet dedicated workspace, and uninterrupted power setup for full US overnight coverage.

How to Apply (Strict Screening Process)
Applications sent via email or external channels WILL NOT be considered. Please apply directly through the OnlineJobs.ph messaging platform.

Incomplete applications or submissions missing any required elements will not be entertained or reviewed.

Please include the following in your OnlineJobs.ph message:

Basic Info:

Your expected hourly or monthly rate.

Written confirmation that you can reliably work Tue–Sat, 11:00 PM – 8:00 AM PHT.

Confirmation that you can provide contact details for 2 former executives you supported 1:1 for reference checks.

Exclusivity Acknowledgment: Include this exact phrase in your message:

"I confirm this is a single, dedicated full-time role and that I will not hold other employment or freelance clients during or alongside these working hours."

Voice Recording (Vocaroo link): A brief 1–2 minute audio recording covering:

A summary of your experience as a 1:1 dedicated Executive Assistant.

A real example demonstrating your resourcefulness when solving a complex problem without step-by-step guidance.

Work Sample: A link or text paste of one anonymized email or memo you drafted in a past role to demonstrate your professional writing tone.

Resume Link: Provide a Google Drive link to your resume (please ensure link access permissions are set to "Anyone with the link can view").

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Senior Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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