Admin Executive Assistant / Outbound Sales / CRM

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TYPE OF WORK

Full Time

SALARY

$4 USD per hour

HOURS PER WEEK

40

DATE UPDATED

Sep 5, 2026

JOB OVERVIEW


PLEASE DO NOT APPLY IF THIS DOES NOT DESCRIBE YOU.
Instructions to apply at bottom. NO DMs.

Company: AME Legacy Co.
Position: Remote VA
Industry: Automotive / Vehicle Rental
Hours: U.S. Eastern Time (EST)
Experience Level: Experienced — NOT Entry Level

About the Role

AME Legacy Co. is looking for a highly organized, confident, and tech-savvy Virtual Assistant to help manage our leads, customers, payments, CRM, and automations.

This is NOT a basic data-entry VA position.

We need someone who is comfortable getting on the phone, following up repeatedly, collecting outstanding invoices/payments, working inside a CRM, and making sure leads and customers do not fall through the cracks.

The ideal candidate takes initiative and does not need to be reminded constantly about follow-ups.

Primary Responsibilities

1. Lead Calling & Follow-Up

* Call new leads quickly after they enter our system.
* Qualify potential customers using our qualification process.
* Follow up with leads by phone, text, and email.
* Contact older leads that have not converted.
* Update every interaction and lead status inside the CRM.
* Schedule qualified prospects when necessary.
* Maintain an organized follow-up pipeline.
* Consistently work through assigned call lists.
* Be comfortable making a high volume of outbound calls.

2. Invoice & Payment Collection

* Monitor outstanding customer invoices.
* Contact customers with upcoming and overdue balances.
* Professionally but firmly collect payments.
* Send payment reminders by phone, text, and email.
* Keep accurate notes on payment promises and follow-up dates.
* Escalate customers who repeatedly fail to pay.
* Make sure unpaid invoices are actively followed up on instead of sitting untouched.

You must be comfortable asking customers for money. If you are uncomfortable making collection calls, this position is NOT for you.

3. CRM Management

You should have previous experience working with a CRM.

GoHighLevel experience is strongly preferred.

You will be responsible for:

* Updating opportunities and pipeline stages.
* Creating and assigning follow-up tasks.
* Keeping customer records accurate.
* Adding notes after calls.
* Managing tags.
* Managing lead/customer status.
* Tracking appointments and follow-ups.
* Making sure no lead or customer is forgotten.

Experience with GoHighLevel, HubSpot, Salesforce, Zoho, Pipedrive, or similar platforms is valuable, but applicants with actual GoHighLevel experience will receive preference.

4. Automations & AI

We want someone who understands technology and can help us automate repetitive work.

Preferred experience includes:

* GoHighLevel Workflows
* Automated SMS/email follow-ups
* Triggers
* Pipeline automations
* Appointment reminders
* Invoice/payment reminders
* Lead nurturing sequences
* Zapier and/or Make
* ChatGPT or other AI tools

You do NOT need to be a software developer, but you should understand how automations work and be comfortable learning new systems quickly.

REQUIRED Qualifications

Please do not apply unless you meet the majority of these requirements:

* Strong spoken English
* Strong written English
* Confident and professional phone presence
* Previous outbound calling experience
* Previous customer service experience
* Experience following up with leads
* Comfortable handling payment/collection conversations
* Previous CRM experience
* Comfortable learning new software
* Strong attention to detail
* Reliable computer and internet connection
* Ability to work during U.S. Eastern Time business hours
* Ability to follow processes without constant supervision
* Organized and consistent with follow-ups

HIGHLY PREFERRED

Applicants will receive priority if they have:

* GoHighLevel experience
* GoHighLevel workflow/automation experience
* Automotive industry experience
* Car rental industry experience
* Rental industry experience
* Collections/accounts receivable experience
* Sales experience
* Zapier or Make experience
* AI/ChatGPT experience
* Experience managing large lead lists

Who We DO NOT Want

Please do not apply if:

* You are uncomfortable making outbound calls.
* You have difficulty speaking clear conversational English.
* You only want to perform data entry.
* You need to be reminded constantly to complete tasks.
* You avoid difficult customer conversations.
* You have never worked with a CRM and are not technically comfortable.
* You regularly miss follow-ups.
* You cannot work consistently during the agreed schedule.
* You are applying to dozens of jobs without reading the description.

How to Apply — FOLLOW THESE INSTRUCTIONS

Applications that do not follow these instructions may be automatically rejected.

Please send:

1. A 60–90 second voice recording introducing yourself and explaining your previous calling/customer-service experience.
2. Tell us exactly which CRMs you have used.
3. If you have used GoHighLevel, explain what you personally did inside the platform.
4. Describe one automation or workflow you have personally created or managed.
5. How many outbound calls are you comfortable making in an 8-hour workday?
6. Have you ever collected overdue invoices or payments from customers? Explain.
7. Describe your previous sales or lead-follow-up experience.
8. Have you worked in automotive, car rental, equipment rental, property rental, or another rental business?
9. What AI tools do you currently use for work?
10. What hours are you available in U.S. Eastern Time?
11. Include the words “AME AUTOMATION” at the very beginning of your application.

If “AME AUTOMATION” is not at the beginning of your application, we will assume you did not read the job description.

What Success Looks Like

We are looking for someone who can eventually be trusted to start the day, review the CRM, identify who needs to be called, follow up with leads, chase outstanding invoices, update every account, and make sure our systems and automations are working — without waiting for someone to tell them every individual task.

We value results, organization, communication, reliability, and accountability.

There is room to grow with the company for the right person.

To apply:

email ---------- with all of the following:
-full name
-resume
-1 minute video introducing yourself + your work history

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