Personal Assistant

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: TYPE OF WORK

Part Time

: SALARY

$360

: HOURS PER WEEK

20

: DATE UPDATED

Sep 3, 2026

JOB OVERVIEW

Company Overview
BKG is a Dutch home-renovation group running 25+ brands including Sanitairstudio (bathrooms) and Tegelstudio (tiles). We are building a small remote team to support the founder and the captains running the brands. This role sits next to the founder day-to-day.

Job Description
We are looking for a Personal Assistant who works as an Agenda Setter: someone who looks at what needs to happen today, this week and this month, d ---------- the priority order, and makes sure the founder's calendar and the team's project boards reflect that. You are the person who prevents things from slipping through the cracks.
Your day is a mix of: reviewing what's on the founder's plate, blocking focus time in the calendar, keeping the project boards (Trello, Bitrix24) up to date, sending short follow-ups so tasks don't stall, and organizing incoming information so decisions are easy. You will handle confidential information — contracts, salaries, personal details — and are expected to be discreet with it at all times.

Your Responsibilities
● Set daily, weekly and monthly priorities for the founder and confirm the order with him each morning.
● Own the founder's calendar: block deep-work time, schedule meetings, defend focus blocks against low-priority requests.
● Keep project boards (Trello, Bitrix24) accurate: cards in the right column, owners set, deadlines realistic, stale items chased.
● Track open action items across the captains (Devita, Sanne, Anne, Sandy/Christine) and send short follow-ups when something stalls.
● Organize incoming information — email, WhatsApp, docs — into a short daily brief so the founder can d ---------- fast.
● Handle confidential information (contracts, offers, finance, HR) with full discretion.
● Prepare meetings: agenda, links, short brief; capture decisions and next actions after.

Must-have
● 1+ years as a PA, EA, or project coordinator with a founder or small leadership team.
● Proven working knowledge of Trello and Bitrix24 (or a very similar project/CRM system — Asana, ClickUp, Monday, HubSpot).
● Comfortable in Google Workspace (Calendar, Drive, Docs, Gmail) — this is your home base.
● Working knowledge of an AI assistant (Google Gemini, ChatGPT or Claude) to draft, summarize and research.
● Strong sense for confidentiality — you keep sensitive information to yourself, no exceptions.
● Reliable written English; responsive during Dutch office hours (CET).

Nice-to-have
● Any Dutch language (not required — the team writes in English with you).
● Experience running a weekly review / prioritization ritual with a founder.
● Light bookkeeping / invoice tracking exposure.

Hours & rate
Part-time, 16–20 hours per week (we plan on 18). $4–6/hour depending on proven skill; recommended $5/hour = about $360/month.

How to Apply
Start your message with the word "PLAN" so we know you read the full post. Then, in 4–5 sentences:
● Which project/CRM systems (Trello, Bitrix24, Asana, ClickUp, HubSpot, …) have you actually worked in, and for how long?
● Describe one time you set priorities for a founder or manager when everything felt urgent — how did you d ---------- the order?
● Which AI assistant (Gemini, ChatGPT, Claude) do you use in your daily work, and for what?
● Give one concrete example of how you handled confidential information — what made it work.

We read every application that starts with the codeword and answers the questions specifically. Generic or copy-paste replies aren't considered.

SKILL REQUIREMENT

Project Management Personal Assistant Google Workspace

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Personal Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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