Real Estate Operations Assistant

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: TYPE OF WORK

Part Time

: SALARY

$4/hour

: HOURS PER WEEK

TBD

: DATE UPDATED

Sep 4, 2026

JOB OVERVIEW

PLEASE READ THIS ENTIRE POST BEFORE APPLYING. Incomplete applications will not be reviewed.

⚠️ REAL ESTATE EXPERIENCE IS REQUIRED. This is not a role where we will teach you real estate basics, terminology, or workflows from scratch. If you do not have prior real estate experience (as a VA, transaction coordinator, ISA, listing coordinator, or similar), please do not apply.

ABOUT THE ROLE
We're looking for a reliable, detail oriented Real Estate Operations Assistant to support a licensed real estate agent/investor with day to day operations, listings, transaction coordination, and marketing. This is a part time role with clear, consistent hours.

SCHEDULE (all times Pacific Time / PST-PDT)
• Working days: Saturday through Thursday, 12:00 PM to 5:00 PM Pacific Time
• Days off: Friday and Sunday
• Training period: The first week(s) will be training on Tuesday, Wednesday, and Thursday, 12:00 PM to 5:00 PM Pacific Time
• After training, we're open to discussing other days during the week if needed

RESPONSIBILITIES

Real Estate Operations
• Prepare buyer's agreement packages and presentations
• Prepare listing materials: CMA, presentation deck, and seller packet
• Coordinate photos, video, and floor plans; create simple listing landing pages
• Book and manage vendors (photographers, stagers, videographers)

Client Care & Showing Support
• Act as client concierge: timeline updates, vendor introductions, and post close follow up
• Schedule and manage Eventbrite for office events, showings, private tours, and broker previews
• Send welcome materials and handle closing gifts / review requests

Transaction & Escrow Support
• Manage transaction files and e-signatures (SkySlope/DocuSign)
• Track deadlines and coordinate with escrow, lenders, inspectors, and contractors

Lead & Marketing Support
• Maintain CRM and run basic drip campaigns and lead routing (BoldTrail/Follow Up Boss)
• Send blast texts and emails
• Post social content (Reels/TikTok/IG) and support simple ad/landing page setups
• Do targeted outreach to local agents, neighborhood contacts, and investor lists

Systems & Reporting
• Follow SOPs and help set up simple automations (Zapier/Make)
• Produce a weekly snapshot report: leads, showings, offers, and marketing results

REQUIRED SKILLS & EXPERIENCE
• BoldTrail: comfortable importing/exporting leads, tagging sources, running drip sequences, and generating campaign reports
• MLS (Matrix or local MLS): create/edit listings, run CMAs, pull comparables, enter showing instructions, and monitor status changes
• Google Workspace (Gmail, Calendar, Drive, Sheets): manage agent calendar, maintain transaction folders, produce weekly snapshot reports
• DocuSign/SkySlope: prepare envelopes/loops, send for signature, track signing status, and keep audit ready files
• Basic CRM hygiene and data entry: dedupe contacts, tag by lead source, update follow up dates, and maintain accurate contact history
• Clear written and phone communication: professional client facing messages, vendor coordination, and escalation to agent when needed
• Time and deadline management: create/monitor contingency calendars, set reminders

NICE TO HAVE
• CapCut or basic video editing (trim clips, add captions, export vertical Reels/TikTok at platform specs)
• Canva Pro (branded listing graphics, IG/FB posts, Open House flyers, one page listing PDFs)
• Meta Ads Manager (create/duplicate basic lead ads, set local targeting, read basic ad metrics like CPL and CTR)
• HubSpot/kvCORE/eXp Command familiarity
• Zapier or Make (Integromat) automations
• Google Data Studio or Sheets formulas for simple dashboards
• Call/text platforms (Google Voice, Twilio, CallRail): tracking numbers, call logging, basic call routing
• Basic photo prep (crop/resize, simple color/lighting adjustments in Photoshop/Lightroom)

REQUIRED APPLICATION SUBMISSIONS
Applications missing either item below will not be considered:
1. Updated resume with contact details
2. A 2 minute audio or voice recording introducing yourself
3. Please write "EXPERT" in the subject line of your application so we know you read the whole post

If you meet the real estate experience requirement and the schedule works for you, we'd love to hear from you.

SKILL REQUIREMENT

Real Estate Transaction Coordinating

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Real Estate Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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