Remote Home Asset & Inventory Specialist

Remote Home Asset & Inventory Specialist

Job Overview:

We are seeking an execution-driven Home Asset & Inventory Specialist to support a portfolio of manufactured homes across Texas and California. The role reports to a designated Operations Leader and works closely with Facilities/Field Operations and the Revenue Team.

The specialist will take ownership of vacant homes through the lifecycle, from formal possession through Market Ready status, including homes awaiting title resolution, make-ready, rehabilitation, or an approved sale, rental, relocation, or demolition strategy.

The role will coordinate administrative, project-management, data, title, vendor, field-verification, and Revenue handoff processes while maintaining accurate inventory and status information in Rent Manager.

Key Responsibilities:

Legal Handoff & Title Administration
Receive formal possession, abandonment, surrender, or legal handoffs and maintain a centralized title and ownership pipeline.
Verify ownership records, title documents, serial numbers, HUD data, tax records, liens, releases, and other supporting documentation.
Coordinate approved title-acquisition, abandonment, surrender, lien-release, and ownership-transfer processes.
Track required documentation, deadlines, tasks, and status histories.
Coordinate with authorized management personnel, attorneys, title specialists, tax offices, state agencies, and other approved third parties.
Escalate missing, conflicting, or legally complex title matters promptly.
Administratively coordinate title and abandonment processes without making independent legal determinations or performing activities reserved for licensed or authorized professionals.
Home Inventory & Data Management
Maintain accurate home-level inventory data in Rent Manager, including community/site, year, make, model, size, VIN/serial number, HUD information, ownership, title status, occupancy status, physical condition, and renovation/rehab stage.
Maintain accurate appliance inventory, target rent, sale price, RTO/lease-option pricing where applicable, target completion dates, next actions, assigned field resources/vendors, photographs, and supporting documentation.
Identify missing or conflicting information and coordinate physical verification when system information cannot be confirmed.
Ensure Rent Manager accurately reflects the physical status and condition of each home.
Asset Triage & Decision Support
Review field-audit photographs, walk-through videos, condition reports, title status, estimated repair scope and cost, market rent, potential sale price, site value, expected project duration, internal maintenance capacity, and vendor availability.
Prepare accurate information for leadership to determine the appropriate strategy for each home, including:
Make Ready
Park-Funded Rehab
Sell As-Is
Demo / Remove
Relocate / Other Approved Strategy
Execute approved strategies and provide leadership with the information needed to support asset and CapEx decisions.
Do not independently approve major CapEx or disposition decisions outside delegated authority.
Make-Ready & Rehab Project Management
Create or coordinate projects in Rent Manager and develop or use standardized Scopes of Work (SOWs).
Establish approved budgets and target completion dates.
Coordinate required materials and assign work to internal maintenance personnel or local field resources where appropriate.
Monitor internal technician workload and project capacity and identify when additional resources are needed.
Obtain and coordinate third-party vendor bids when required, including when internal capacity is unavailable, specialized licensing or trade expertise is required, project volume exceeds available resources, or outside execution provides a better economic result.
Issue or coordinate approved vendor work orders and Purchase Orders.
Track project milestones and require timestamped progress photographs and videos according to established procedures.
Review daily or milestone progress on active projects and identify delays immediately.
Track change orders and scope changes.
Compare vendor invoices against approved SOWs, bids, Purchase Orders, photographs, and completion documentation.
Escalate budget increases, missed milestones, quality issues, and contractor performance concerns.
Verify required completion documentation before recommending project closeout.
Maintain visibility into project scope, responsible parties, expected costs, deadlines, and completion status.
Vacant Home & Project Pipeline Management
Maintain a centralized portfolio-wide pipeline for vacant and non-performing homes.
Track each home through stages such as legal/possession hold, title resolution, field assessment, triage, strategy approval, make-ready, rehab, vendor work, sale as-is, demolition/removal, final verification, and Market Ready.
Ensure every home has a current stage, responsible person, next action, due date, budget, status notes, and supporting documentation.
Ensure no home remains in an undefined status and that every home has a clear next action.
Market-Ready Verification
Confirm that physical work is complete before a home is moved to Market Ready.
Verify required field inspections, completion photographs and videos, utilities, and basic habitability requirements where applicable.
Confirm Rent Manager status, home specifications, title/ownership status, approved rent/sale/RTO pricing, deposit, and other approved terms.
Confirm required marketing photographs, assets, and community/site information.
Revenue & Marketing Handoff
Notify the Leasing & Sales Manager and Revenue Team once a home is verified as Market Ready.
Provide complete home specifications, approved pricing, current photographs and videos, expected availability/move-in date, and applicable rental, sale, or RTO structure.
Ensure Rent Manager accurately reflects the home as available.
Coordinate with Marketing so verified inventory can be advertised promptly.
Monitor the home until it moves into the appropriate leasing or sales pipeline.


Required Skills & Qualifications:

3–5+ years of experience in U.S. property management, manufactured housing, asset management, construction coordination, rehab management, housing inventory, or a related field.
Manufactured-housing experience is strongly preferred.
Experience managing vacant-unit turns, make-readies, and/or residential rehabilitation projects.
Experience coordinating internal maintenance personnel and outside contractors.
Experience reviewing and enforcing Scopes of Work (SOWs).
Experience working with budgets, vendor bids, Purchase Orders, invoices, and change orders.
Experience reviewing field-inspection reports, photographs, and video documentation.
Advanced experience with Rent Manager, the company’s CRM/property management software, is strongly preferred, including familiarity with unit/home records, inventory and occupancy information, Service Orders, Tasks, Workflows, Automation, Vendors, Purchase Orders, Attachments, Documents, Notes/History, Reporting, Dashboards, and resident/unit status management.
Strong Excel and Microsoft 365 skills are required.
Experience with construction or project-management software, digital inspection tools, cloud-based photo documentation, AI-assisted workflows, and dashboard reporting is highly desirable.
Strong project-management, organizational, analytical, and time-management skills, with the ability to manage multiple priorities and concurrent projects.
Strong commercial judgment and problem-solving skills.
Excellent written and spoken English.
High attention to detail and a strong sense of ownership and accountability.
High integrity and willingness to challenge inaccurate data, incomplete work, unsupported invoices, missed deadlines, and unfulfilled commitments.
Ability to work independently and coordinate effectively across operations, field teams, vendors, legal/title resources, and Revenue/Marketing teams.


Note: An NBI or police clearance will be required upon acceptance of the job offer.

Seniority Level
Mid-Senior level

Industry
Real EstateHousing and Community DevelopmentManufacturing
Employment Type
Full-time

Job Functions
Administrative