Events and Partnerships Coordinator - Women's Membership Community (U.S. East Coast Hours)

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: TYPE OF WORK

Part Time

: SALARY

$6-9

: HOURS PER WEEK

25

: DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

About Us
The Hyve Hamptons is a membership community for female founders, business owners, and women building meaningful work. We run monthly breakfasts, workshops, and virtual programming for 200+ members. We are warm, direct, and allergic to corporate fluff.

The Role
We are entering a growth phase - launching a new membership model in October and rebuilding our event operations from the ground up. We need someone to own our event operations and partnership pipeline from behind the scenes. You will be the builder who makes sure our events happen smoothly and our sponsorship revenue grows.

This is a remote role but you must be available during U.S. Eastern Time morning hours (roughly 8 AM - 1 PM EST), which typically means working early evening to late night in the Philippines.

What You Will Do
Event Setup and Ticketing
- Build event pages in Go High Level (GHL) and Circle.so
- Set up member pricing, guest pricing, and comp codes
- Test purchase flows before anything goes live

RSVP and Attendee Management
- Maintain live RSVP lists with member/guest status, dietary needs, and payment status
- Send reminder emails 48 hours and 24 hours before events
- Handle last-minute changes, cancellations, and waitlists

Vendor and Speaker Coordination
- Communicate with caterers, coffee vendors, venues, and speakers
- Confirm delivery times, setup needs, and special requests
- Track vendor payments and deliverables

Day-of Event Support
- Be online during events for live troubleshooting
- Coordinate with on-site team via Slack
- Manage check-in lists and late arrivals

Post-Event Follow-Through
- Send thank-you emails and share photo links
- Log attendance and no-shows
- Update member records and tag new guests in our systems

Partnerships and Sponsorships
- Research and build lists of potential sponsors, venue partners, and collaborators
- Handle outreach, follow-up, and relationship tracking
- Manage sponsor pipeline and deliverables (logos, descriptions, gift bag coordination, social mentions)
- Support the founder on sponsorship proposals and partner agreements

Spark Series, Talks and Content Support
- Light editing and prep of workshop recordings for distribution
- Help get Spark Series and Talk content into the content pipeline

Tools We Use
- Go High Level (GHL)
- Circle.so
- Slack
- Google Workspace
- Canva (basic graphic tweaks)
- Superhuman (email)
- Airtable

Who You Are
- You have 2+ years of experience coordinating events, managing partnerships, or running operations for a small business or membership organization
- You are obsessively detail-oriented. "I noticed the ticket link was broken and fixed it before anyone saw it" is your energy.
- You respond fast. If we message you, we hear back within hours, not days.
- Your written English is excellent. You can write warm, human emails that sound like they came from a founder, not a chatbot.
- You are tech-comfortable. You can figure out a new CRM without hand-holding.
- You take initiative. If you see a gap, you fix it or flag it with a solution.
- You are genuinely excited about supporting women in business.

Hours and Pay
- 25-35 hours per week
- $6-9 per hour, depending on experience
- Long-term, stable role for the right person

To Apply
Send us:

1. A brief note about why this role fits you
2. Two examples of events or projects you have coordinated (describe your role, the tools you used, and one thing that went wrong and how you fixed it)
3. Your availability in EST

Applications without these three items will not be considered.

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Events and Partnerships Coordinator - Women's Membership Community (U.S. East Coast Hours)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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