Outdoor living and construction design, rendering and admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

$6-$10/USD depending on experience

HOURS PER WEEK

8

DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

Looking Construction Administrative & Design Virtual Assistant

We are a growing U.S.-based construction and outdoor living company looking for a highly organized, dependable, and motivated Virtual Assistant to help manage the day-to-day administrative and project support side of our business.

This is not just a basic data-entry position. We are looking for someone who can help keep projects organized, assist with estimates and scheduling, manage project information and photos, and also help with design/rendering work.

The right person will be comfortable learning our existing systems, working independently, following up on tasks, and helping improve the organization of our company.

Main Responsibilities
Administrative & Project Organization
Organize project files, folders, documents, photos, and customer information
Organize and maintain jobsite photos
Upload, sort, label, and manage project photos in our current software
Keep customer and project information current
Track projects from lead through estimate, contract, construction, and completion
Maintain project notes, to-do lists, and follow-up items
Help keep management informed of upcoming deadlines and unfinished tasks
Assist with customer communication and internal project communication when needed
Estimating & Proposals
Create and begin construction estimates from project information provided by our team
Enter labor, material, subcontractor, allowance, and other project costs
Help build professional customer proposals
Update existing estimates when project scope changes
Keep estimate templates organized and consistent
Track estimates that have been sent and identify which customers need follow-up
Help create change orders and project cost updates

Construction estimating experience is strongly preferred.

Job Tracking & Scheduling
Maintain an organized schedule of current and upcoming projects
Track project start dates, projected completion dates, inspections, deliveries, subcontractors, and customer appointments
Help coordinate crews and subcontractors
Keep a running list of materials, selections, and outstanding project items
Help identify scheduling conflicts before they become problems
Maintain project status reports for management
Track jobs through each stage of construction
Design & Renderings

We would like this person to also assist with creating professional designs and renderings for customer projects.

Experience with one or more of the following is strongly preferred:

SketchUp
Planner 5D or similar 3D design software
Structure Studios VIP3D
Pool Studio
VizTerra
Outdoor living design software
Architectural or landscape rendering software

Projects may include:

Swimming pools
Outdoor living spaces
Decks
Covered patios
Pavilions
Outdoor kitchens
Fireplaces
Retaining walls
Landscaping
Home additions
Interior remodeling projects

The ability to take rough measurements, sketches, photos, plans, or verbal direction and turn them into a professional 2D or 3D presentation is a major advantage.

Software & Technology

You should be comfortable learning and working with different software programs.

Experience with construction management or project management software is preferred.

You should also be comfortable with:

Google Drive
Google Docs
Google Sheets
Microsoft Excel

Email
Calendar management
PDF documents
Cloud-based file organization
Photo organization
Construction/project management software
Estimating software
Design/rendering software

Experience with CompanyCam is a plus.

Who We Are Looking For

We are looking for someone who is:

Extremely organized
Detail-oriented
Reliable
Honest
Consistent
Able to work independently
Comfortable asking questions when information is missing
Good at following written and verbal instructions
Able to manage multiple projects at the same time
Able to recognize when something has been forgotten or needs follow-up
Willing to learn new construction processes and software
Comfortable working in a fast-moving construction environment

We do not want someone who only waits for instructions.

We want someone who can eventually understand our system well enough to say:

"This estimate still needs to be completed."

"This customer needs a follow-up."

"This project is missing selections."

"This subcontractor needs to be scheduled."

"These jobsite photos have not been organized."

"This project is approaching its scheduled start date."

Construction Experience

Previous experience working with a:

General contractor
Remodeling company
Pool company
Deck company
Outdoor living company
Landscaping company
Architecture/design company

is strongly preferred.

Candidates with construction estimating, project coordination, or design experience will receive priority consideration.

English & Communication

Strong written and spoken English is required.

You will communicate directly with company management and may eventually assist with customer, vendor, and subcontractor communication.

You must be able to clearly understand construction instructions and communicate when information is missing or unclear.

Work Schedule

This is intended to become a long-term position.

We are looking for someone who wants to grow with the company and take on more responsibility over time.

Some working hours must overlap with U.S. Central Time so that we can communicate during the workday.

Specific working hours can be discussed based on experience and qualifications.

Growth Opportunity

For the right person, this position can grow into a major role within our company.

As trust and experience develop, responsibilities may expand into:

Project coordination
Estimating
Scheduling
Customer communication
Design
Purchasing
Subcontractor coordination
Sales support
Production management
Operations support

We are interested in finding someone for the long term, not just completing short-term tasks.

How to Apply

Please include the following in your application:

Tell us about your previous construction, estimating, project management, or design experience.
List the construction or project-management software you have used.
List the design/rendering software you have experience with.
Tell us your experience with SketchUp, Planner 5D, Structure Studios VIP3D, Pool Studio, VizTerra, or similar programs.
Send examples or a portfolio of any 3D renderings, construction drawings, estimates, proposals, schedules, or project-management work you have completed.
Tell us how you would organize 10 active construction projects with hundreds of jobsite photos, estimates, schedules, selections, subcontractors, and outstanding tasks.
Tell us your current availability and preferred working hours.
Tell us your desired hourly or monthly salary.
At the top of your application, write the words:

BUILD • ORGANIZE • DESIGN

Applications that do not include this phrase may not be reviewed.

We are looking for someone who can help bring organization, consistency, and professionalism to a growing construction company while also helping us produce estimates, designs, and professional customer presentations.

SKILL REQUIREMENT
Construction Project Manager 3D Design Estimate
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0121
Total Execution Time  0.0134
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,522,160 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Outdoor-living-and-construction-design-rendering-and-admin-1718935
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0065 seconds)  (Hide)
0.0005   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0004   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1718935
 LIMIT 1 
0.0004   SELECT *
FROM `employers`
WHERE `employer_id` = 969850
 LIMIT 1 
0.0004   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1718935
AND `misc`.`id` IS NULL 
0.0005   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-03',ej.date_added) duration_days, DATEDIFF('2026-09-03',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-03',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1718935' 
0.0004   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1718935 
0.0013   UPDATE employer_jobs SET hit_counts = '***Aug-28-2026=651***Aug-29-2026=163***Aug-30-2026=17***Sep-03-2026=3' WHERE job_id= '1718935'  
0.0008   UPDATE employer_jobs SET monthly_hits = '***Aug-2026=830***Sep-2026=3' WHERE job_id= '1718935'  
0.0004   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1718935' AND status LIKE 'sent%' ORDER BY id DESC  
0.0004   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1718935 
0.0004   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '969850'
AND `date_added` >= '2022-06-08' 
0.0004   select * from teasers 
0.0002   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)