Virtual Chief of Staff / Founder’s Associate

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: TYPE OF WORK

Full Time

: SALARY

$600 - $750

: HOURS PER WEEK

40

: DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

ABOUT THE ROLE

We are looking for a highly organised and dependable Business Operations Coordinator to support the daily operations of a growing group of UK businesses operating across healthcare, staffing and business education.

You will coordinate tasks, monitor deadlines, maintain business systems and follow up with team members to ensure agreed actions are completed. This role is ideal for someone who enjoys creating order, improving processes and keeping multiple projects moving.

KEY RESPONSIBILITIES

Coordinate operational tasks across several business divisions.
Maintain task boards, trackers, spreadsheets and company records.
Follow up with staff and managers regarding outstanding actions.
Monitor deadlines and provide the CEO with concise progress reports.
Coordinate meetings, prepare agendas and record action points.
Organise documents, digital folders and standard operating procedures.
Support recruitment, onboarding and staff compliance administration.
Assist with client enquiries, business leads and routine correspondence.
Identify delays or operational problems and recommend solutions.
Use AI and automation tools to improve efficiency.

ESSENTIAL SKILLS

Excellent organisation and attention to detail.
Strong written and spoken English.
Confident follow-up and professional communication skills.
Experience coordinating tasks, projects or business operations.
Proficiency with Google Workspace or Microsoft Office.
Ability to work independently and manage competing priorities.
Good judgement when handling confidential information.

DESIRABLE EXPERIENCE

Experience supporting a UK, healthcare or staffing business.
Familiarity with CRM, project-management or HR systems.
Experience creating reports, procedures or workflow documents.
Knowledge of Canva, social media or basic bookkeeping administration.

EQUIPMENT REQUIREMENTS

You must have your own reliable computer, smartphone, professional headset, stable internet, backup internet and a quiet private workspace. Company email, software and cloud telephone access will be provided.

WHAT SUCCESS LOOKS LIKE

Within your first three months, business tasks are clearly tracked, deadlines are followed up, records are organised and the CEO receives reliable updates without needing to chase you.

HOW TO APPLY

Please submit:

Your CV and a short introduction.
Details of similar operations or coordination experience.
Your computer specifications and internet speed.
A brief example of how you managed several competing deadlines.

Shortlisted applicants will complete a practical assessment and attend a video interview.

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Virtual Chief of Staff / Founder’s Associate

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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