Healthcare Operations and Administration Coordinator- Remote, Part- Time

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

$8/ hr

: HOURS PER WEEK

10

: DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

Healthcare Operations & Admin Coordinator – Remote, Part-Time
Philippines-based applicants with healthcare, allied-health or medical practice experience preferred | Long-term role | Immediate start

About the Role
We are a growing private psychology practice based in Auckland, New Zealand, providing evidence-based, trauma-focused therapy, clinical supervision and professional training. We are looking for an experienced, organised and tech-savvy Healthcare Operations & Admin Coordinator who can work independently, take ownership and improve systems as the practice grows.
This is not a basic data-entry VA role. We are looking for someone who enjoys technology, systems, problem-solving and improving processes.

Hours & Pay
• 10–15 hours/week, with scope to increase as the practice grows
• Monday–Friday
• Core hours: 8:00–10:00 am Philippines Time / 12:00–2:00 pm NZ Time
• NZD $8/hour (approximately PHP 12,000/month at 10 hrs/week)
• Remote | Philippines-based applicants only
• Immediate start
• Long-term opportunity

Key Responsibilities
Practice & Client Administration
• Client onboarding, forms, records and routine correspondence
• Scheduling, confirmations, cancellations and follow-ups
• Inbox and administrative enquiries
• Maintaining client workflows in Quikly CMS

Operations & Systems
• Maintain and improve SOPs, workflows and digital systems
• Organise Google Drive and administrative resources
• Identify inefficiencies and implement practical solutions and automations
• Turn ideas into clear, workable processes
• Coordinate with CMS, website and other external providers

Finance & Programme Support
• Invoicing, payment follow-ups and Stripe administration
• Track expenses and subscriptions
• Support workshops, supervision and training programmes, including Humanitix

Marketing & Website
• Support newsletters, Facebook, Instagram and website updates
• Coordinate with SEO/marketing providers
• Canva and WordPress experience is an advantage

What We’re Looking For
• Proven experience in administration, operations, executive assistance or practice management
• Excellent written and spoken English
• Manages competing priorities calmly
• Highly organised, reliable and detail-oriented
• Proactive, independent and able to take ownership
• Strong judgement and ability to manage competing priorities
• Excited by managing technology, CMS platforms and digital workflows
• Professional, discreet and experienced in handling confidential information
• Strong interest in systems, automation and process improvement
Healthcare, psychology or allied-health experience is highly desirable.
Experience and proficiency with Google Workspace, CMS/CRM platforms, Stripe, Canva, WordPress, Excel/Google Sheets, AI tools or marketing administration is an advantage.

Confidentiality & Privacy
This role involves access to sensitive health information. Confidentiality and information security are non-negotiable.
You must be able to follow applicable NZ privacy requirements and relevant HIPAA safeguards, use approved systems and maintain secure remote-work practices.

How to Apply
Please send:
1. CV/resume
2. Answers to the screening questions below
3. 2–3 professional references including organisation, role, duration and contact details
4. 60–120 second video introduction answering:
“Tell us about one real administrative or operational problem you encountered in a previous role. What happened, what did you do, and what was the outcome?” Please speak naturally rather than reading from a script. Loom, Google Drive or another accessible link is fine.
Start your application with: “Healthcare VA Operations”
Applications missing the requested information may not be considered.

Screening Questions
1. Tell us about your experience handling confidential or health-related information and maintaining privacy while working remotely.
2. Which CMS/CRM, booking, invoicing or practice-management systems have you used? Briefly describe your process of learning the CMS and integrating with the Practice goals, workflows or troubleshooting.

Please apply only if you can reliably commit to the stated hours and are looking for a long-term working relationship.

SKILL REQUIREMENT

Office and Administration Operation Management Medical Virtual Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0125
Total Execution Time	0.0139

GET DATA

No GET data exists

MEMORY USAGE

1,510,648 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Healthcare-Operations-and-Administration-Coordinator-Remote-Part-Time-1718470

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0064 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1718470 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 869537 LIMIT 1
0.0005	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1718470 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-09',ej.date_added) duration_days, DATEDIFF('2026-09-09',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-09',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1718470'
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1718470
0.0011	`UPDATE employer_jobs SET hit_counts = '*Aug-28-2026=1938Aug-29-2026=389Aug-30-2026=239Aug-31-2026=244Sep-01-2026=227Sep-02-2026=184Sep-03-2026=162Sep-04-2026=114Sep-05-2026=57Sep-08-2026=1**Sep-09-2026=1' WHERE job_id= '1718470'`
0.0008	`UPDATE employer_jobs SET monthly_hits = '*Aug-2026=2809*Sep-2026=746' WHERE job_id= '1718470'`
0.0004	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1718470' AND status LIKE 'sent%' ORDER BY id DESC`
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1718470
0.0004	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '869537' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0003	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1788949685
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Healthcare-Operations-and-Administration-Coordinator-Remote-Part-Time-1718470
csrf-token	8afc06f7209c353439249baa2aef462e

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.49
HTTP_DNT

Healthcare Operations and Administration Coordinator- Remote, Part- Time

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?