Real Estate Operations

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: TYPE OF WORK

Any

: SALARY

₱250/hour

: HOURS PER WEEK

TBD

: DATE UPDATED

Aug 27, 2026

JOB OVERVIEW

Role Summary:

Keep a real estate business running efficiently behind the scenes. The successful candidate will support administrative, transaction, client service, and operational processes, allowing the agent to focus on sales, client relationships, and business growth.

The ideal person is a good communicator, very organized, proactive, detail-oriented, comfortable with technology, and able to manage multiple priorities with minimal supervision.

Typical Tasks & Responsibilities

A. Administrative Support

→ Manage email inboxes, and calendars
→ Schedule and manage appointments, meetings, and property viewings
→ Organize digital files and documents
→ Maintain and manage records of clients, transactions and activities/events

B. Transaction Coordination

→ Assist with paperwork from offer to closing
→ Track deadlines and required documents
→ Coordinate with clients, lawyers, lenders, inspectors, and other professionals on tasks for transaction closing
→ Ensure transaction files remain complete, compliant and on time

C. CRM & Database Management

→ Update and maintain client and lead information
→ Enter notes, calls, activities, and interactions into the CRM
→ Maintain accurate contact databases
→ Coordinate and track lead follow-ups, cold calls and reminders
→ Support lead nurturing and re-engagement of potential clients
→ Monitor leads to ensure no opportunities fall through the cracks

D. Listing & Marketing Support

→ Prepare new property listings
→ Upload listing information and photos with attractive storytelling/captions
→ Create and Coordinate marketing materials
→ Assist with social media or online promotions

E. Operations & Process Management

→ Create, improve and document workflows
→ Track ongoing building projects and RE tasks
→ Coordinate vendors and service providers
→ Help ensure deadlines are met

F. Client Support

→ Champion customer delight in a professional way from first contact
→ Respond to client and lead inquiries
→ Follow up with buyers, sellers, and leads
→ Communicate updates throughout the buying or selling process
→ Manage Houseversary client reach outs

G. Team Support

→ Assist agent(s) with daily operational needs
→ Prepare presentations/documents as required
→ Handle miscellaneous administrative tasks
→ Help keep the business organized and efficient

Advantageous if Candidate:

→ Has previous administrative or customer service experience
→ Is familiar with Canva, Google Workspace, Video Editing, or social media platforms
→ Has experience with CRMs, scheduling systems, or real estate operations

How to Apply:

We are looking for someone with exceptional attention to detail. Applications that do not follow these exact instructions will be automatically disqualified.

Please complete the following steps to apply:

1. Change your application subject line to exactly: [Your Name] - I am Ready
2. Start your introduction message with: "I have read your job description from top to bottom and I am ready to keep your real estate business organized."

SKILL REQUIREMENT

Real Estate Customer Support Administrative Support

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Real Estate Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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