Executive Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$4 / hr

: HOURS PER WEEK

40

: DATE UPDATED

Aug 27, 2026

JOB OVERVIEW

PLEASE DO NOT APPLY IF THIS DOES NOT APPLY TO YOU

In order to be considered for this role upload a 30 second video of you introducing yourself and why we should use you as an executive assistant.

Desired Location For this Role: Philippines

We are looking for SELF MOTIVATED, DETAIL ORIENTED/ THOUROUGH, QUICK LEARNERS who work responsibly with minimal guidance and supervision in quick paced environments. MUST HAVE customer service experience & social media management experience. Must speak and write ENGLISH fluently.

Primary Responsibilities
- Social Media Management
- Customer Payment Reminders
-Create, Send and keep invoice management system
-Create , send and keep rental agreements up to date
-Sale Closing on digital products

Customer Payments & Collections
Review overdue invoices daily and follow up with customers by text and phone.
Document payment commitments, issues, and expected payment dates.
Monitor customer balances and escalate accounts requiring immediate attention.
Review incoming Zelle, Cash App, Apple Pay, and other cash-payment notifications.
Match payments to the correct customer and invoice.
Maintain accurate payment records in Connect Pro.
Rental & Invoice Management
Manage initial and recurring rental invoices.
Start recurring billing for new rentals and discontinue billing when vehicles are returned.
Review pre-rental and post-rental forms.
Assist with rental account closeouts, including mileage, fuel, damages, outstanding invoices, and deposits.
Maintain accurate customer and vehicle assignments.
Customer Leads & Reservations
Monitor Facebook Marketplace, Messenger, Instagram, and other lead sources.
Respond promptly and professionally to prospective renters.
Direct customers through the rental reservation process.
Follow up with quotes, vehicle availability, and vehicle photos.
Track leads through the CRM until they rent, decline, or become inactive.
Vehicle Pickup & Return Support
Coordinate administrative requirements for upcoming vehicle pickups.
Collect required reservation deposits.
Send rental contracts, invoices, and check-in instructions.
Confirm completion of required forms and update rental status.
Review vehicle-return information and identify potential fuel, mileage, damage, or billing charges.
Escalate deposit refunds and deductions for approval.
Maintenance Follow-Up
Identify long-term renters requiring maintenance check-ins.
Contact renters regarding oil changes, warning lights, and other maintenance concerns.
Provide basic instructions or approved maintenance information.
Escalate reported mechanical or maintenance issues promptly.
CRM & Workflow Management
Review all active opportunities in Connect Pro daily.
Keep customers in the correct workflow stage based on their current rental status.
Maintain accurate customer, vehicle, payment, and rental information.
Merge duplicate customer records.
Identify incomplete records or stalled opportunities requiring follow-up.
Daily Reporting

Provide a concise daily update to management covering:

Outstanding and overdue invoices
Payment commitments or collection issues
New leads and pending rentals
Upcoming pickups and returns
Maintenance concerns
Vehicle/customer status issues
Items requiring management attention
Required Qualifications
Strong written and verbal English communication skills
Professional and confident phone presence
Strong organizational and follow-up skills
Comfortable handling customer payment conversations
Ability to work independently with limited supervision
Strong attention to detail
Comfortable learning CRM, invoicing, and rental-management software
Experience with Gmail, WhatsApp, Facebook Messenger, and Instagram
Reliable computer and internet connection
Ability to consistently complete daily responsibilities within the assigned schedule
Preferred Experience

Experience in one or more of the following is preferred:

Virtual assistant or administrative support
Car rental or automotive operations
Customer service
Accounts receivable or collections
CRM management
Appointment or reservation scheduling
Social media lead management
Performance Expectations

Success in this role will be measured by accuracy, responsiveness, follow-through, and organization. The Virtual Assistant should help ensure that:

Overdue invoices are addressed promptly.
Payments are accurately recorded.
Recurring billing matches active rentals.
Leads receive timely follow-up.
Customer and vehicle statuses remain accurate.
Maintenance concerns are identified before they become larger problems.
Pickups and returns are properly documented.
Management receives timely notice of issues requiring intervention.

SKILL REQUIREMENT

Organization Problem Solving Customer Relationship Management

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0009
Controller Execution Time ( Jobseekers / Job )	0.0169
Total Execution Time	0.0184

GET DATA

No GET data exists

MEMORY USAGE

1,509,104 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-1718054

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0097 seconds) (Hide)

0.0005	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0005	SELECT * FROM `employer_jobs` WHERE `job_id` = 1718054 LIMIT 1
0.0005	SELECT * FROM `employers` WHERE `employer_id` = 969495 LIMIT 1
0.0017	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1718054 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-02',ej.date_added) duration_days, DATEDIFF('2026-09-02',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-02',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1718054'
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1718054
0.0016	`UPDATE employer_jobs SET hit_counts = '*Aug-27-2026=1566Aug-28-2026=242Aug-29-2026=87Aug-30-2026=7Aug-31-2026=1*Sep-02-2026=1' WHERE job_id= '1718054'`
0.0014	`UPDATE employer_jobs SET monthly_hits = '*Aug-2026=1901*Sep-2026=1' WHERE job_id= '1718054'`
0.0009	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1718054' AND status LIKE 'sent%' ORDER BY id DESC`
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1718054
0.0005	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '969495' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0003	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1788375490
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-1718054
csrf-token	35723874d3429eceabd10a4d333a593d

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.49
HTTP_DNT

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?