Real Estate and Property Management Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

N/A

: HOURS PER WEEK

20

: DATE UPDATED

Aug 26, 2026

JOB OVERVIEW

You will work directly with the business owner as the core operational backbone supporting an active residential real estate sales business and a 34-unit rental property management operation.

Core Candidate Strengths & Non-Negotiables:

Reliable Communication & Off-Hours Availability: Clear, prompt communication is top priority. Beyond scheduled shifts, keep phone active (Google Chat / SMS) for urgent updates, deal milestones, and tenant emergencies.

High Stress Tolerance & Composure: Handling tenant issues requires swift contractor dispatch and de-escalating tenant complaints. Must stay calm, firm, and professional under pressure.

Exceptional Organization & Detail Orientation: Tracking tasks and maintenance across 34 rental units and an active sales pipeline demands meticulous record-keeping, zero missed follow-ups, and clean data entry.

Smart Workload Prioritization: Ability to independently differentiate true emergencies from routine tasks, ensuring high-priority property and transaction needs are resolved immediately.

Working Style & Behavioral Alignment (DISC):

Adam's Profile (High C / High D): Direct, fast-paced, highly analytical, and systematic with a background in quality engineering and Lean Six Sigma. Focuses strictly on practical solutions, accurate data, and zero fluff.

Target Candidate Profile (High S / High C): Calm, structured, highly organized, and dependable. Excels at following daily checklists, maintaining accurate records, and providing steady daily operational support.

Key Responsibilities:

CRM & Lead Management: Execute daily follow-up plans, keep contact details clean, update pipeline deal stages, and route leads inside Follow Up Boss.

Property Management Operations: Log tenant messages, create/dispatch work orders, follow up with contractors, and issue standard notices in DoorLoop.

Transaction & Listing Support: Organize transaction files, verify required documents, and track listing updates across MLS and TransactionDesk.

Administrative Support: Handle business emails (Gmail), manage calendar scheduling, keep Google Drive organized, and run daily tools in Google Chrome.

Technical, Hardware & Power Redundancy Requirements:

1. Candidate-Provided Setup:

Computer: Desktop/laptop with fast processor and 8GB–16GB RAM

Primary Internet: High-speed connection (25+ Mbps down / 10+ Mbps up)

Backup Internet: Smartphone hotspot ready to switch on instantly

Smartphone: Capable of running Google Chat and FUB, DoorLoop, other mobile apps

2. Owner-Provided Equipment (Adam willing to pay for if hired):

Noise-Canceling Headset: Quality USB noise-canceling headset with clear mic for VoIP calling (reimbursed/purchased upon onboarding)

UPS Battery Backup: Uninterruptible Power Supply (UPS) unit for Wi-Fi router to maintain connection during power cuts abd to maintain power to your PC/Laptop.

Software Requirements (Adam is willing to train, where needed):

Follow Up Boss | DoorLoop | MLS / TransactionDesk | Gmail & Google Workspace | Google Chrome | Gemini AI

Fast-Track Application Criteria:

Submitting the following upfront is highly recommended to move directly to the front of the line:

1. EF SET English Certificate: Score report showing C1 Advanced

2. DISC Assessment Results: Showing High S / High C profile

3. IN YOUR REPLY TO THIS JOB POST - In the subject line write: "Executive VA - [Your Full Name] - I Read The Full Job Post". This shows me right up front that you are very detail oriented and read the entire job description before applying!

(Note: Hardware specs and internet speeds—including live speed tests for primary connection and mobile backup hotspot—will be verified live via screen-share during the initial Google Meet interview)

SKILL REQUIREMENT

Management Communication Organization

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Real Estate and Property Management Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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