ZenOperations

Real Estate Virtual Assistant (Long-Term, Full-Time) - AI-Fluent, 2+ Years US Real Estate

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: TYPE OF WORK

Full Time

: SALARY

$10-15/hour

: HOURS PER WEEK

40

: DATE UPDATED

Sep 10, 2026

JOB OVERVIEW

I run a growing US-based (California) real estate team and I am hiring one long-term, full-time virtual assistant to be the operational backbone of the business. This is a real seat with a future, not a gig. You would work overnight Philippine time to cover 8am to 5pm Pacific, Monday to Friday, one hour lunch. In the Philippines that is roughly 11pm to 8am, an overnight shift. I pay a premium for it.

What you will do:
- Triage the Follow Up Boss inbox in priority order (escrow, past clients, current clients, new leads) and keep it at zero
- Draft client and lead replies in the team's voice for approval, then send and log them
- Coordinate buyer tours end to end: confirm the showing agent and fee, the buyer, the agreement, then build the tour sheet and calendar invite
- Set up Real Scout saved-search alerts for new leads
- Keep the CRM clean: correct stages, additive tags, complete fields, no destructive edits
- Handle new lead intake and first touch, and keep the Notion task board current

Hard requirements (you will be filtered out without these):
- At least 2 years of hands-on US real estate or property-management VA experience. Not adjacent industries, not "quick to learn"
- Fluent, daily use of AI tools (Claude or ChatGPT) in your actual work. This is a core skill for this role, not a bonus
- Excellent written and spoken English (C1 or above)
- Reliable equipment and internet: 25/10 Mbps fiber or better, 8GB RAM (16 preferred), SSD, a working webcam, a quiet work-from-home setup, plus backup internet and a UPS
- Willing to use Hubstaff time-tracking with screenshots. This is how hours are logged and paid, and it is required from day one

Pay and growth:
$10 to $15/hr depending on experience, above the typical VA rate, plus a 13th-month bonus and a written pay-growth ladder at 30, 60, and 90 days and annual reviews after that. Paid twice monthly via Wise. I pay well and I reward the people who master the role and stay reliable.

How to apply (read carefully, this is part of the test):
- Email your application with the exact subject line: Clockwork VA Application - [Your Full Name]
- Start the very first line of your message with the word clockwork
- On the second line, name your favorite AI or productivity tool and one sentence on how you use it
- Then tell me, briefly: your years of hands-on US real estate experience, the CRMs and tools you know, and why this role fits you
- Attach a 2 to 3 minute intro video. Record it however works for you (Loom, Screenpal, Zoom, or your computer's built-in screen or selfie recorder), then either upload the file to a Google Drive folder or send a viewable link (Google Drive, YouTube unlisted, Loom, anything). Any tool is fine as long as I can watch it. Walk me through a real task you handled for a past real estate client.
- NOTE: IF YOU CONTACT ME IN ANY OTHER MANNER BESIDES EMAIL OR VIA THE JOB PLATFORM YOUR APPLICATION WILL BE AUTOMATICALLY REJECTED.

What to expect (a fair, paid, staged process):
A short assessment, a quick paid skills exercise, one brief interview, a short paid working day, and a paid two-week trial before the permanent offer. I respect your time and I pay for the working steps. Applications that skip the instructions above will not be reviewed.

SKILL REQUIREMENT

Real Estate Personal Assistant Virtual Assistant

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ZenOperations

Real Estate Virtual Assistant (Long-Term, Full-Time) - AI-Fluent, 2+ Years US Real Estate

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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