Finance & Operations Coordinator.

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: TYPE OF WORK

Part Time

: SALARY

$500/month

: HOURS PER WEEK

15

: DATE UPDATED

Aug 24, 2026

JOB OVERVIEW

About

US-based marketing agency running live launch campaigns for coaches and course creators. Small team, hard deadlines. We're hiring one person to own the money and paperwork side.

What you'll do

Contracts — Send client agreements and contractor NDAs via PandaDoc. Chase signatures until they're in. Keep the contract library current.

Payroll prep — Prepare the contractor payment batch in Wise for approval. Verify details and amounts before anything goes out. Coordinate with Gusto on US payroll runs.

Collections — Issue invoices, run the reminder sequence, follow up directly with US clients on late payments. Weekly aging report. Escalate anything past 15 days.

Reconciliation — Match payouts against invoices, Wise transfers against the contractor roster, Gusto runs against the payroll register. Monthly exception report.

You prepare, flag, and report. We approve and d ---------- . You'll never be stuck negotiating a disputed amount.

Requirements
2+ years in bookkeeping, AR/AP, or finance operations — general VA experience isn't enough
Experience following up on unpaid invoices with US or Western clients
Strong written English — clients will read your emails
Solid with spreadsheets: formulas, lookups, building a reconciliation tab from scratch
Reliable internet and a setup that supports fixed scheduled hours

Nice to have: Wise, Gusto, PandaDoc, Stripe, GoHighLevel, ClickUp. Accounting coursework.

Terms
15 hrs/week to start, path to full-time
Fixed scheduled hours, not flexible. Some US Eastern overlap needed for payroll and month-end.
$500 USD/month via Wise, reviewed at 6 months
13th month pay
Long-term role

SKILL REQUIREMENT

Financial Accounting Bookkeeping Google Sheets

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Finance & Operations Coordinator.

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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