Executive & Marketing Assistant for Agency - US Hours

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TYPE OF WORK

Full Time

SALARY

₱35,000

HOURS PER WEEK

40

DATE UPDATED

Aug 21, 2026

JOB OVERVIEW

Hello, we're looking to hire a full-time Executive & Marketing Assistant to support our agency's leadership and marketing team across both executive and marketing tasks.

We help ecommerce brands grow through paid ads, creative strategy, and better marketing systems.

This is a role for a motivated, highly organized person who can keep leadership on track while also supporting the day-to-day marketing work that keeps our clients moving.

You'll wear two hats:

• Helping the founder and team stay organized, on schedule, and ahead of deadlines
• Supporting marketing tasks like research, creative coordination, reporting, and asset organization

The goal is simple: keep things organized, accurate, and moving, so leadership and the team can focus on growing the business and our clients' brands.

For the right person, this role can grow into a more senior operations, executive, or marketing position over time.

We want someone smart, proactive, reliable, and genuinely excited to support a growing ecommerce agency.


WHAT THIS ROLE ACTUALLY DOES

You'll support both executive operations and marketing work.

You won't own entire client accounts or strategy on day one.

You'll learn the business, stay organized, and gradually take on more.


EXECUTIVE SUPPORT

• Managing calendars, scheduling, and meeting coordination
• Organizing and prioritizing tasks, follow-ups, and reminders
• Handling inbox and communication support
• Preparing documents, notes, and summaries
• Coordinating between the founder, team, and clients
• Keeping projects and deadlines on track
• Handling general admin and operational tasks


MARKETING SUPPORT

• Researching competitors, products, and the Meta/Facebook Ad Library
• Organizing creative assets, files, and documentation
• Helping prepare creative briefs and gather product information
• Assisting with pulling performance data and building simple reports
• Coordinating tasks between designers, strategists, and other team members
• Keeping project management tools and trackers up to date
• Following up on tasks and making sure nothing slips through the cracks


WHAT SUCCESS LOOKS LIKE

• Leadership stays organized, on schedule, and ahead of deadlines
• Tasks are completed accurately and on time
• Files, assets, and trackers are always organized and up to date
• Nothing important gets forgotten or lost
• Research and reporting are thorough and useful
• You anticipate needs before being asked
• You communicate clearly and keep everyone informed
• You catch small details before submitting
• You become more independent over time and need less guidance
• You take ownership of recurring tasks


WHAT WE CARE MOST ABOUT

• Proactivity - You anticipate what's needed and act before being asked.
• Organization - You keep calendars, files, tasks, and information tidy and easy to find.
• Attention to detail - Dates, names, numbers, offers, spelling, and formatting matter.
• Reliability - When you say something is done, it's done.
• Discretion - You handle sensitive information and communication professionally.
• Willingness to learn - You take feedback well and improve quickly.
• Strong research skills - You can dig, find what's needed, and organize information clearly.
• Communication - You're responsive during your hours and speak up early when stuck or behind.
• Ownership - You care about the outcome, not just completing the task.
• Basic marketing sense - You understand how ecommerce brands sell online or are hungry to learn.


SKILLS AND EXPERIENCE

You should bring solid experience with executive assistance, admin support, or marketing support.

However, we care more about how organized and reliable you are than how long your resume is.

Relevant backgrounds could include:

• Executive assistance
• Virtual assistance
• Admin support
• Operations
• Project coordination
• Marketing
• Ecommerce
• Social media
• Content coordination

Tools you should be comfortable with (or able to learn quickly):

• Google Workspace (Gmail, Calendar, Sheets, Docs)
• Notion
• Canva
• Project management tools like Asana or ClickUp
• Meta Ads Library
• ChatGPT
• Claude
• Similar research, organization, and AI tools

You don't need every tool, but you should be able to stay organized and pick up new tools quickly.

Bonus if you have:

• Experience supporting a founder or executive
• Experience in a marketing team or agency
• Familiarity with Meta/Facebook ads
• Basic reporting and data experience


WHO THIS ROLE IS NOT FOR

This role is not a fit if you:

• Are careless with details
• Struggle to stay organized
• Need constant hand-holding
• Are unreliable with deadlines
• Wait to be told exactly what to do at every step
• Struggle to take feedback
• Aren't interested in ecommerce or marketing
• Only want short-term freelance work


SCHEDULE

Full-time, 40 hours per week, Monday to Friday.

Remote.

You should be able to communicate consistently during working hours and work well with an international team.

Some overlap with the team's working hours will be expected.


COMPENSATION

35,000 PHP/month, depending on skill, reliability, and quality of work.


QUESTIONS

1. What interests you about supporting an ecommerce agency in this role?

2. What experience do you have with executive assistance, admin support, or marketing support?

3. How do you stay organized when you're juggling multiple priorities and deadlines?

4. Tell us about a time you anticipated a need before being asked. What did you do?

5. What tools are you comfortable with, and what's your experience level with each?

6. Are you looking for a full-time, long-term role?


IMPORTANT

To apply, start your application message with the word Systems on the first line.

Applications that do not follow this instruction will not be reviewed.


TRIAL TASK

Shortlisted applicants may be asked to complete 1 small paid trial task.

It will help us understand your organization, attention to detail, communication, and how well you follow instructions.

It won't be long or time-consuming.


GROWTH PATH

First 30 days:

• Learn our systems, tools, and processes
• Understand how leadership and the team work
• Take over recurring executive and admin tasks
• Keep calendars, files, and trackers organized
• Become reliable with day-to-day support

After 60 to 90 days:

• Take on more responsibility with less guidance
• Support more parts of both operations and marketing
• Run research and reporting more independently
• Anticipate needs and manage tasks proactively
• Take ownership of recurring workflows

Longer term, for someone who keeps growing, the path can look like:

Executive & Marketing Assistant → Operations Specialist / Marketing Specialist

We don't promise promotions or timelines. Where you go depends on what you build here.

If you're a proactive, organized person who wants to support a growing ecommerce agency and grow with it, we'd love to hear from you.

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