MadLocal Media

Virtual Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$7-9/hour

: HOURS PER WEEK

40

: DATE UPDATED

Aug 20, 2026

JOB OVERVIEW

How to Apply

Subject line: "Full-Time VA - [Your Name]"

Record a short video, 2 to 4 minutes, answering the following five questions:

1. Can you work 9:00 AM to 5:00 PM CST, Monday through Friday? Tell us what your setup looks like for working these hours consistently, including your internet and backup power situation.

2. Walk us through your VA experience. Who did you work for, what did you handle day to day, and why did that role end?

3. What experience do you have with real estate, real estate media, photo editing, or quality control? If you have Photoshop experience, describe the kind of edits you've done.

4. You have several projects going at once, some with tighter deadlines than others. At 3:00 PM you realize you won't finish everything before you log off at 5:00. What do you do?

5. You're managing our inbox and text line, editing photos, and helping with admin tasks, all in the same day. How do you d ---------- what gets done first when everything feels urgent?

Applications without a video will not be reviewed.

About Our Company

We are a US based media company, serving real estate agents. We create photo and video content that is used as media assets to help agents market the homes they are selling.

The Role

We're looking for an experienced VA who can help run day-to-day tasks.

This is a wide role. Some days you're handling booking requests and client revisions. Some days you're in Photoshop drawing lot lines. Some days you're handling whatever the Founder needs extra help with. We need someone who can switch between all of it and stay organized.

Client Communication, Booking & Scheduling (50%)

Manage the business phone line (texting only, no phone communication) and inbound email for booking requests
Schedule shoots and coordinate photographer calendars
Handle revision requests from clients and route them to the editing team
Answer routine client questions using our documented responses
Send booking confirmations, reminders, and delivery notifications
Keep the CRM accurate and up to date

Photo Editing & Quality Control (25%)

Digital lot line drawings
Object and item removals
Light Photoshop corrections including exposure, straightening, and color balance
Work with our AI editing tools, including Higgsfield
Quality check photography against our checklists before delivery

Admin & Founder Support (25%)

General administrative tasks as they come up
Personal scheduling and calendar management for the Founder
Invoice processing and project tracking
Documentation and file organization
Whatever the business needs that week

Working Hours

9:00 AM to 5:00 PM CST, Monday through Friday.

That is roughly 10:00 PM to 6:00 AM Philippine time. The exact window shifts by one hour when the US changes for daylight saving. You must be able to work this schedule consistently.

What We're Looking For

Required:

Prior VA experience with a US-based business
Extreme attention to detail. You notice what others miss
Exceptional written and spoken English. Professional, clear, warm
Process-oriented. You follow checklists and documentation without cutting corners
Reliable internet, backup power, and a quiet workspace
Able to work independently and flag issues before they become problems

Strong bonus:

Experience in real estate media or real estate in general
Prior quality control or photo editing work
Photoshop proficiency, especially lot lines and object removal
Experience with scheduling or dispatch for a service business

What we're really looking for is someone flexible. This role changes as the business grows. If you need a fixed task list that never moves, this isn't the right fit. If you like owning the day-to-day and being trusted to figure things out, this could be a strong fit.

Compensation

$7 to $9 per hour USD, based on experience and demonstrated skill. Paid [weekly/biweekly].

Performance reviews at 90 days with room to grow into expanded responsibility and higher pay.

Our Tools

Tonomo for CRM and scheduling
HubSpot for pipeline and marketing
---------- for project management
Dropbox for media storage and delivery
---------- for video review
Photoshop for editing
Higgsfield for AI-assisted editing
Google Workspace for documentation

Training provided for all platforms.

What You'll Receive

Direct access to the Founder
Predictable full-time schedule
Proven systems to work inside of, not build from scratch
Real growth as the company scales

SKILL REQUIREMENT

Photoshop Organization Scheduling

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MadLocal Media

Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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