Land Acquisitions Coordinator – Seller Calls, SMS & Builder Outreach

LAND ACQUISITION OPERATIONS & EXECUTIVE VIRTUAL ASSISTANT — FULL-TIME

Starting Pay: $4.00 USD/hour + Performance & Deal Bonuses
Hours: 40 hours/week with opportunity for up to approximately 50 hours/week
Location: Philippines — Remote
Schedule: Substantial availability during U.S. Eastern Time business hours required
Position: Full-Time, Long-Term

THIS IS NOT A BASIC VA POSITION

We are a growing U.S.-based real estate investment company seeking an exceptional, experienced full-time Virtual Assistant to join our vacant-land acquisition team.

We will be very particular about this hire because the candidate will be trusted with important parts of our business.

We are not looking for someone who waits to be given another task.

We are looking for an intelligent, highly organized, proactive professional who can take ownership, communicate consistently, solve problems, learn quickly, improve processes, and help keep a fast-moving real estate acquisition business operating smoothly.

The ideal person naturally thinks:

“I understand what we’re trying to accomplish. What needs to happen next?”

Previous experience supporting a U.S. real estate investor, wholesaling company, land investor, acquisitions team, or other real estate investment company is strongly preferred.

Direct experience with vacant land will receive special consideration.

We are also very interested in candidates who bring knowledge to the table. If you have worked inside a successful real estate investment operation and know systems, tools, processes, or strategies that could make our company more efficient, we want to hear your ideas and learn from your experience.

WHAT YOU MAY BE RESPONSIBLE FOR

Seller SMS, Lead Management & Follow-Up

Speed and consistency of seller communication are extremely important to our business.

Responsibilities may include:

* Monitoring incoming seller SMS/text responses
* Responding promptly during working hours
* Maintaining professional, natural conversations with U.S. property owners
* Answering routine seller questions using approved information and SOPs
* Gathering seller motivation and property information
* Following up consistently with sellers
* Making sure promising conversations do not sit unanswered
* Identifying motivated sellers
* Escalating negotiations or serious situations appropriately
* Recording conversations and next steps
* Maintaining accurate follow-up dates

You will receive clear guidance regarding what you are authorized to handle independently and what should be escalated.

We do not expect you to guess. We do expect you to communicate.

CRM & Acquisition Pipeline

We want our CRM to be a reliable source of truth.

Responsibilities may include:

* Entering and updating seller leads.
* Maintaining accurate lead stages
* Recording seller conversations
* Creating and monitoring follow-up tasks
* Tracking offers and negotiations
* Tracking contracts and deadlines
* Identifying stale leads
* Flagging high-priority opportunities
* Maintaining pipeline reports
* Making sure opportunities never fall through the cracks

Property Research & Acquisitions Support

Responsibilities may include:

* Researching parcels and property owners
* Reviewing county and assessor records
* Confirming property characteristics
* Researching comparable properties
* Assisting with pricing research
* Researching builders and potential buyers
* Assisting with property due diligence
* Organizing property information for review
* Tracking offers, contracts, and closings

Campaigns, Lists & Data

You may assist with:

* Preparing seller lists
* Cleaning and organizing data
* Excel and Google Sheets
* Skip tracing
* Direct-mail campaigns
* SMS campaigns
* Campaign tracking
* Suppression/contact records
* Lead-source tracking
* Campaign reporting and performance

Transaction & Closing Support

As responsibilities grow, you may also:

* Maintain transaction checklists
* Track contract deadlines
* Coordinate documents
* Communicate with title companies and other parties.
* Maintain organized transaction files.
* Track properties from contract through closing
* Assist with resale/disposition activities.

Executive & Operational Support

This position may grow beyond basic land administration.

The right person may also:

* Maintain task and project lists.
* Organize priorities and deadlines.
* Follow up with vendors and team members.
* Maintain dashboards and reports.
* Create and improve SOPs.
* Research software and operational solutions
* Help implement new systems.
* Identify repetitive tasks that the company should automate.
* Use AI to improve efficiency.
* Keep projects moving without repeated reminders.
* Help organize and eventually train additional team members as we grow.

EXPERIENCE WE VALUE

Experience with any of the following is highly valuable:

* U.S. real estate investing
* Vacant land investing
* Land acquisitions
* Real estate wholesaling
* Off-market acquisitions
* Seller lead management
* Seller SMS/text conversations
* CRM/pipeline management
* Direct-mail campaigns
* SMS campaigns
* Skip tracing
* Property research
* County/assessor research
* Comparable-property research
* Due diligence
* Offer preparation
* Contracts
* Title/closing coordination
* Dispositions
* Builder/buyer research
* Transaction coordination

TECHNOLOGY & AI

You should be comfortable with technology and learning new systems.

Experience with some of the following is preferred:

* Real estate CRMs
* SMS platforms
* Google Workspace
* Microsoft Excel
* Google Sheets
* ChatGPT and other AI tools
* Property research platforms
* County websites
* Skip-tracing platforms
* Project-management systems
* Canva
* Automation tools

You do not need experience with every platform we use.

What matters is your ability to learn quickly, research solutions independently, and bring useful knowledge from your previous experience.

If you know a better way to accomplish something, we want you to speak up.

FULL-TIME AVAILABILITY

This is a dedicated full-time position.

We require 40 hours per week, with the option to work up to approximately 50 hours per week when needed and mutually agreed upon.

Because seller communication is an important part of this role, substantial availability during U.S. Eastern Time business hours is required.

Please disclose any other ongoing clients or employment during the application process.

We are looking for someone who wants a stable, long-term position and an opportunity to grow with the company.

HOW WE WORK — PLEASE READ THIS CAREFULLY

This is an important, high-trust position. We want you to understand the type of working relationship and company culture we are building from the beginning.

We Don’t Micromanage — We Expect Ownership

We are looking for capable professionals who can be trusted with larger responsibilities.

Our goal is not to monitor your every move, repeatedly remind you about tasks, or tell you what to do every hour of the day.

We provide expectations, goals, systems, training, and support — and then we trust you to execute.

If you see something that needs attention, speak up.

If you know a better way to accomplish something, tell us.

If your previous experience has taught you a system, tool, or process that could improve our company, we want to learn from you.

We are hiring you for your judgment, initiative, and experience, not simply your ability to complete a checklist.

We Operate as a Team

Titles do not determine how much respect someone receives here.

Whether someone is an owner, assistant, contractor, vendor, or future team member, everyone is expected to treat one another with the same level of professionalism and respect.

No one on this team is “better” than anyone else.

We have ambitious goals, and we want people who enjoy working together to achieve them.

We are building something successful as a team.

Communication Is Extremely Important

We value frequent, clear, proactive communication.

If you’re unsure — ask.

If you see a problem — raise it.

If someone might miss a deadline — tell us before it is missed.

If you make a mistake — tell us.

If you disagree or believe there is a better solution — respectfully speak up.

If something requires the owner’s attention — escalate it.

Good news should be communicated. Bad news should be communicated even faster.

We would always rather know what’s happening than discover a problem later because someone was uncomfortable bringing it to our attention.

Honesty Is Non-Negotiable

Because this position involves significant trust, 100% honesty is required.

Mistakes happen. We understand that.

We would much rather hear:

“I made a mistake. Here’s exactly what happened, here’s what I’ve done to fix it, and here’s how I’ll prevent it from happening again.”

Then have someone hide a mistake because they’re worried about the reaction.

Most operational problems can be solved when we know about them.

Trust for this candidate cannot be built without honesty.

Autonomy Comes With Accountability

Working without micromanagement comes with responsibility.

We expect you to:

* Keep your commitments
* Communicate proactively
* Follow through without repeated reminders.
* Take ownership of your responsibilities.
* Admit mistakes quickly
* Ask questions when necessary.
* Protect confidential company information.
* Treat everyone professionally
* Look for solutions rather than excuses.
* Care about company results, not simply completing your hours.

In return, you can expect respect, professionalism, fairness, appreciation, clear communication, and recognition for excellent performance.

COMPENSATION, BONUSES & GROWTH

Starting compensation is $4.00 USD/hour.

Excellent performance should be rewarded.

There will be opportunities for:

* Performance-based raises
* Goal and milestone bonuses
* Bonuses associated with successful real estate transactions
* Additional hours when needed
* Increased responsibility
* Increased compensation as your role grows
* Future leadership opportunities

We have ambitious growth goals for this company.

As deal volume increases, we expect to add additional team members and Virtual Assistants.

The right first hire creates a significant opportunity.

Someone who proves themselves may eventually grow from a Virtual Assistant into a senior operations role, a lead VA role, or a team management role, helping to train and coordinate future team members.

We are looking for someone who wants to grow with us for the long term.

We are not looking for someone who simply clocks in, completes the minimum requirements, and disappears.

We want someone who gets excited about helping build something.

When the company wins, we want the people who helped create those wins to share in the success.

CONFIDENTIALITY, NDA & COMPANY INFORMATION

This is a high-trust position that may provide access to valuable confidential and proprietary business information.

The successful candidate will be required to sign a Non-Disclosure/Confidentiality Agreement (NDA) and other appropriate agreements protecting company information, intellectual property, work product, relationships, systems, and proprietary processes before receiving access to confidential company systems or information.

Confidential information may include:

* Seller and property-owner information
* Lead lists and databases
* Property data
* Acquisition markets and criteria
* Pricing and offer strategies
* Seller conversations and negotiations
* Buyer and builder relationships
* Campaign information and performance
* CRM data
* Marketing strategies
* SOPs
* Internal processes and workflows
* Automations and AI systems
* Proprietary prompts, templates, tools, and technology
* Company-created spreadsheets, dashboards, and documents
* Transaction and financial information
* Other non-public company information

Company information, data, systems, processes, relationships, and intellectual property may not be copied, retained, disclosed, sold, transferred, or repurposed for another person or business except as expressly authorized.

Professional discretion, confidentiality, and trust are mandatory for this position.

HOW TO APPLY — FOLLOW THESE INSTRUCTIONS CAREFULLY

Attention to detail is extremely important.

Applications that do not follow these instructions may not be considered.

1. Start Your Application With:

“I READ EVERYTHING — LAND IS MY JAM.”

2. Tell Us About Your Experience

Please include:

* Total years working as a Virtual Assistant
* Years supporting U.S. companies
* Years supporting U.S. real estate companies
* Types of real estate investors/companies you supported
* Whether you have direct vacant-land experience

3. Tell Us What You Personally Did

Describe your actual responsibilities in your most relevant U.S. real estate position.

We want to understand what you personally handled, not simply what the company did.

4. Seller Communication

Tell us about your experience communicating with U.S. property owners through SMS, phone, and/or email.

Have you personally managed seller conversations and ongoing follow-up?

5. Systems

List the CRMs, SMS platforms, real estate tools, property-research systems, skip-tracing platforms, project-management tools, spreadsheet programs, and AI tools you have personally used.

Briefly tell us what you used each one for.

6. Land/Acquisition Experience

If applicable, tell us which portions of this process you have personally handled:

List → Outreach → Seller Response → Follow-Up → Research → Offer → Negotiation → Contract → Closing → Disposition

7. Problem Solving

Give us one real example of a process you improved for a previous employer.

What was the problem?

What did you recommend?

What happened as a result?

8. Honesty & Accountability

Tell us about a real mistake you made at work that affected an employer or client.

What happened?

When did you tell them?

How did you fix it?

What did you change afterward to prevent it from happening again?

9. Prioritization Exercise

Imagine that you have all of the following happening at once:

* 25 unanswered seller responses
* 3 contracts approaching deadlines
* A campaign launching tomorrow
* 2 vendors waiting for answers
* 50 CRM records requiring updates
* An urgent property report requested by the owner

Tell us exactly how you would prioritize these responsibilities and why.

10. Availability

Please provide:

* Your desired hourly rate
* Hours available each week
* Availability during U.S. Eastern Time
* Any other clients or employment you currently have
* Whether you are comfortable working 40 hours per week, with additional hours potentially available

11. Video Introduction

Please provide a link to a 60–90-second video introduction.

Tell us:

* Who you are
* Your most relevant U.S. real estate experience
* Your vacant-land experience, if applicable
* Why do you believe you would be exceptional in this position

Please do not read from a prepared script.

12. AI & Technology

Give us one specific example of how you have used ChatGPT, AI, automation, or another technology to save an employer time or improve a business process.

13. One Final Detail

At the very bottom of your application, tell us:

Your favorite food + the last software program you taught yourself to use.

ONE LAST THING

This application is intentionally more detailed than most VA applications.

We aren’t looking to fill a seat with the first available person.

We are looking for the right person.

If you are experienced, highly organized, technologically proficient, honest, proactive, comfortable taking ownership, and excited about joining a growing U.S. real estate investment company where exceptional performance is recognized and rewarded, we would genuinely like to hear from you.

Qualified applicants will be contacted quickly for interviews.