GoHighLevel Specialist & Administrative Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

$200 per month

: HOURS PER WEEK

10

: DATE UPDATED

Aug 18, 2026

JOB OVERVIEW

We are looking for an experienced GoHighLevel Specialist and Administrative Virtual Assistant to support a growing coaching and personal-brand business.

The primary focus of this role is to build, manage, and improve systems in GoHighLevel, including CRM organization, workflows, automations, calendars, and email campaigns. The VA will also assist with light financial administration, platform updates, and process documentation.

This position is ideal for someone who enjoys improving systems, solving technical problems, and turning manual processes into organized and reliable workflows.

SHIFT
This is a part-time position with Monday and Thursday U.S. EST evening hours. 5 hours / day

KEY RESPONSIBILITIES
1. GoHighLevel and CRM Management
- Build, test, and maintain GoHighLevel workflows and automations.
- Set up and manage calendars, appointments, reminders, and notifications.
- Create and schedule email campaigns and automated email sequences.
- Organize contacts, tags, pipelines, customer records, and other CRM data.
- Create or update landing pages and forms using provided content.
- Monitor integrations and troubleshoot automation issues.
- Confirm that workflows and systems are working correctly.
- Recommend ways to replace manual Google Sheets and Google Docs processes with more efficient systems.

2. Light Financial Administration
- Assist in reviewing and organizing approximately four months of income and expenses.
- Match Stripe payments and transactions with records in Google Sheets and Xero.
- Help confirm that income and expenses are assigned to the correct business accounts.
- Assist with organizing and reconciling two business accounts.
- Identify and report missing, unclear, or unmatched transactions.
- Help improve and document the financial administration process.

Formal bookkeeping experience is not required. The client will provide training and guidance. However, you must be comfortable working with numbers and handling financial information accurately and confidentially.

3. Website, Program, and Administrative Support
- Upload client communications, resources, and program materials to UpCoach.
- Add blog posts and make simple content updates in Framer.
- Assist with basic scheduling and coordination when needed.
- Organize shared files and records in Google Drive, Docs, and Sheets.
- Turn training recordings and new workflows into clear written SOPs.
- Support future backend projects related to coaching programs, retreats, book promotions, book clubs, launches, and events.

You will not be required to design or build a website from scratch.

Required Qualifications

- Strong hands-on experience using GoHighLevel.
- Experience building workflows, automations, calendars, email campaigns, and CRM systems.
- Strong technical and troubleshooting skills.
- Excellent written and spoken English.
- Strong organizational and administrative skills.
- Comfortable working with numbers and financial records.
- Detail-oriented and able to handle confidential information responsibly.
- Proactive, dependable, and clear in communicating progress, questions, and concerns.
- Able to work independently after receiving clear instructions.
- Able to learn new software and processes quickly.
- Comfortable documenting processes and creating SOPs.

Preferred Experience

Experience with any of the following is an advantage but not required:

- Stripe
- Xero
- Google Workspace
- Framer
- UpCoach
- Landing pages and forms
- Basic bookkeeping or financial reconciliation
- Coaching or online program platforms

If you believe you're a strong fit for this position, please respond with the following:

1. A link to your resume in PDF format.

Your resume should include your contact details, a recent professional photo, and a summary of your work experience, emphasizing tasks relevant to this role.

2. A screenshot of your PC specifications and internet speed,

3. Your WhatsApp number for easy communication.

4. A portfolio or samples of GoHighLevel workflows, automations, landing pages, or CRM systems you have created, if available.

To ensure you've read this message carefully, please include the word "Workflows" in the subject line of your email.

We look forward to reviewing your application!

SKILL REQUIREMENT

Bookkeeping Marketing Automation GoHighLevel

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GoHighLevel Specialist & Administrative Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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