ClickUp + ServiceM8 + n8n Automation Build — Job Management System for Trades Business

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: TYPE OF WORK

Gig

: SALARY

$6-$10 / HOUR

: HOURS PER WEEK

35

: DATE UPDATED

Aug 17, 2026

JOB OVERVIEW

**ClickUp + ServiceM8 + n8n Automation Build — Job Management System for Trades Business**

We're a tiling contracting company in New Zealand looking for an experienced n8n automation specialist to build an integration between ServiceM8 (job management) and ClickUp (VA task/workflow system).

**The architecture:**
- ServiceM8 = source of truth for all customer/job data (quotes, invoices, scheduling, client comms)
- ClickUp = internal workflow/task system for our virtual assistant — no customer data duplication
- n8n = automation layer connecting the two

Full spec (statuses, fields, templates, workflow logic, dedup rules) is written and ready to hand over — this is implementation, not design work.

**Scope:**
1. Build ClickUp workspace: 8-stage job lifecycle, ~20 custom fields, task templates (core job checklist, closeout checklist, optional add-ons for UFH/council/PS3), views, and native ClickUp automations
2. Build 9 n8n workflows connecting ServiceM8 ? ClickUp:
- Create/update ClickUp job when ServiceM8 job becomes a Work Order (with strict duplicate prevention keyed on ServiceM8 Job UUID)
- Sync core job fields (status, address, start date, etc.)
- Move job to "In Progress" on first site visit
- Auto-generate daily task checklist while job is in progress (deduped by date)
- Move job to "Closeout" when marked Completed in ServiceM8
- Mirror invoice-sent and payment-received status
- Create 6-month follow-up reminder on completion
- Visible error handling (no silent failures, no leaked credentials/data)
3. Test and validate — replay/duplicate-safety testing is mandatory, not optional

**Requirements:**
- Proven experience with n8n (show us workflows you've built)
- Experience with ServiceM8 API/webhooks specifically, or strong general REST API/webhook integration experience
- Experience with ClickUp API, custom fields, and automations
- Comfortable working from a detailed written spec and flagging issues rather than guessing
- Strong on idempotency/duplicate-prevention — this is critical, not a nice-to-have

**What we'll provide:**
- Full written specification (architecture, field lists, workflow logic, status definitions, test cases)
- ServiceM8 and ClickUp account access
- Direct point of contact for questions during the build

**Structure:** We'd like to start with a fixed-price milestone covering the ClickUp build + the first (and most critical) n8n workflow, tested and proven, before committing to the full build.

**Timeline:** Estimated 35–55 hours total. Please quote your rate and estimated timeline for the first milestone.

To apply, please include:
- 1–2 examples of similar integration work (ServiceM8, ClickUp, or comparable job-management/CRM systems)
- Your hourly rate or fixed-price approach
- Any questions about the spec before we share full details

SKILL REQUIREMENT

Clickup Systems Administration

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Job Post	Reporter	Rank	Reason	Date

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ClickUp + ServiceM8 + n8n Automation Build — Job Management System for Trades Business

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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