Real Estate Virtual Assistant – Lead Follow-Up & CRM Management

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: TYPE OF WORK

Part Time

: SALARY

$4

: HOURS PER WEEK

20

: DATE UPDATED

Aug 16, 2026

JOB OVERVIEW

We are looking for a reliable, organized, and personable Real Estate Virtual Assistant to help with lead follow-up and CRM management.

This position will begin on a part-time basis, with the potential for increased hours as the business grows and based on performance.

This is a phone-heavy role, so you should genuinely enjoy talking to people and feel comfortable following up by phone, text, and email.

The primary goal of this position is to make sure our leads are contacted, nurtured, organized, and scheduled for appointments with the agent when appropriate.

Responsibilities
* Follow up with new and existing leads by phone, text, and email
* Schedule appointments with the agent
* Reactivate older leads and maintain consistent follow-up
* Keep CRM notes, stages, tags, tasks, and contact information updated
* Clean and organize the CRM
* Build and maintain Smart Plans and follow-up campaigns
* Assist with property alerts and sending approved lender information
* Work alongside our CRM’s AI Sales Agent
* Create a monthly real estate newsletter
* Help maintain CRM branding and templates
* Make sure no viable lead goes untouched. When applying, use “I’m ready to assist” as your subject line.

What We’re Looking For
* Excellent spoken and written English
* Warm, natural, and confident phone presence
* Comfortable with frequent outbound follow-up
* Strong attention to detail and organization
* Real estate or CRM experience preferred
* Lofty/Chime CRM experience strongly preferred
* Experience with newsletters, Canva, Smart Plans, or social media is a plus

This is not a cold-calling/prospecting sales position. The VA will primarily assist with lead follow-up, appointment setting, CRM management, database nurture, and administrative support using company-approved scripts and procedures.

Voice Recording Required

Because this position involves frequent phone communication with prospective clients, applicants must submit a short voice recording with their application. Please include a 30–60 second voice recording so we can hear your speaking voice and phone presence.

We are listening for clear English, confidence, warmth, natural pacing, professionalism, and an overall friendly phone presence.

To Apply

Please include:

A brief introduction about yourself and your VA experience
Any previous real estate experience
Your experience with Lofty/Chime CRM or other real estate CRMs
Your experience handling phone, text, and email follow-up
Your experience creating email newsletters or CRM campaigns
Your requested hourly rate
Your availability and preferred working hours
A link to your required voice recording

Please also tell us why you enjoy working on the phone and why you believe you would be a good fit for this position.

SKILL REQUIREMENT

CRM Appointment Setting ISA Real Estate

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Real Estate Virtual Assistant – Lead Follow-Up & CRM Management

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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