VA for Marketing Firm in Wisconsin

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: TYPE OF WORK

Part Time

: SALARY

$5/hour

: HOURS PER WEEK

10

: DATE UPDATED

Aug 16, 2026

JOB OVERVIEW

The Bluejack Group is hiring a part-time AI-Powered Executive Assistant to run day-to-day calendar, email, and communication workflows using a stack of AI and productivity tools. This is not a typical inbox-and-calendar VA role — you'll be operating inside an AI-assisted workflow (Slack, Claude, Grok, Gmail, and Todoist) to turn voice notes, screenshots, and quick instructions into finished calendar events, emails, and daily briefings. You'll also manage a dedicated inbox on our behalf, screening inbound messages before they ever reach us.

We're looking for someone detail-oriented, discreet, and comfortable working independently with AI tools — someone who can take a rough voice memo and turn it into a polished, on-brand email or a correctly scheduled meeting without needing much hand-holding.

What You'll Do

Calendar Management

Listen to voice messages (sent via Slack) and screenshots of scheduling requests, and turn them into correctly scheduled calendar events
Confirm event details, avoid conflicts, and follow up when information is missing

Email Management

Listen to voice messages and draft emails in the founder's tone/voice, then send them to the intended recipient
Manage and triage the primary inbox: flag priorities, archive/label routine items, draft replies
Run a dedicated screening inbox (a second company email address) — read inbound emails, filter out spam/low-priority items, and summarize or escalate what actually needs attention
Prepare a written daily "gameplan" each morning summarizing calendar, priority emails, and open items, so the founder can start the day without needing to check email or calendar directly

Tools & Integrations

Work daily inside Slack as the primary communication and task-intake channel
Use Claude and Grok as AI assistants to draft, format, and process requests
Use Gmail for email management and Todoist for task tracking
Help keep these integrations running smoothly and flag issues when something breaks
Requirements
2+ years of experience as a Virtual Assistant or Executive Assistant
Strong written English — you'll be drafting emails that go out under someone else's name, so tone-matching and grammar need to be excellent
Comfortable using Slack, Gmail, Google Calendar, and Todoist daily
Some hands-on experience with AI tools (ChatGPT, Claude, Grok, or similar) for drafting and summarizing content
Able to work independently in an async/flexible schedule with only light real-time overlap
Highly reliable and communicative — proactively flags blockers rather than waiting to be asked
Strong discretion and confidentiality — you'll have access to email and calendar data
Nice to Have
Prior experience as an AI-assisted or "AI ops" executive assistant
Familiarity with basic technical setup (e.g., generating and sharing an SSH key, connecting integrations/automations such as Zapier or n8n)
Experience managing a shared or secondary inbox on behalf of an executive
Marketing, agency, or small-business background

SKILL REQUIREMENT

Scheduling AI Tools

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Job Post	Reporter	Rank	Reason	Date

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VA for Marketing Firm in Wisconsin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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