Real Estate Virtual Assistant (Sales Admin & Property Management)

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: TYPE OF WORK

Full Time

: SALARY

TBD

: HOURS PER WEEK

32

: DATE UPDATED

Aug 16, 2026

JOB OVERVIEW

Real Estate Virtual Assistant (Sales Admin & Property Management)

Agent Aid supports busy real estate agents so they can focus on listing, selling, and managing their properties. We are seeking a Real Estate Virtual Assistant with Australian real estate experience to support both sales administration and property management.

This role is ideal for someone who is confident working across property campaigns, CRM systems, vendor and tenant communication, compliance, and day-to-day administration. Strong experience with VaultRE, ALO, RPData, PriceFinder, ID4me, is highly preferred.

Key Responsibilities:

Sales Administration
• Upload and manage property listings, photos, copy, and price updates
• Coordinate photography, floorplans, signboards, brochures, and other marketing
• Prepare open home packs and campaign materials
• Maintain accurate CRM records and buyer/vendor information
• Research buyers and property owners using **RP Data and PriceFinder**
• Schedule and confirm open homes and manage buyer enquiries
• Prepare and send documents using **DocuSign**
• Assist with contracts, vendor approvals, and compliance requirements
• Manage vendor communications and campaign updates
• Assist with social media posts and marketing activities

Property Management
• Respond to general tenant and landlord enquiries
• Manage maintenance requests and coordinate with trades
• Schedule routine, entry, and vacate inspections
• Prepare and manage lease and property management documentation
• Update tenant, landlord, and property information in the CRM
• Track lease renewals, rent increases, arrears, and compliance requirements
• Coordinate contractor appointments, quotes, and work orders
• Maintain accurate property files and documentation
• Upload invoices and ensure property records remain up to date
• Maintain shared trackers for compliance, tasks, and follow-ups

Qualifications:

• Minimum 2 years of Australian real estate experience
• Experience across sales administration and property management is highly preferred
• Hands-on experience with VaultRE, ALO, RPData, PriceFinder, ID4me
• Strong understanding of Australian real estate processes and documentation
• Excellent written and spoken English communication skills
• Highly organised with strong attention to detail
• Able to manage multiple properties, deadlines, and follow-ups
• Reliable, proactive, and comfortable working independently
• Proficient in Google Workspace and similar administrative tools
• Reliable internet connection (25 Mbps or higher) with a backup option
• Available to work AEST hours, Monday to Friday

What You’ll Get:

• Starts at AU$ 1,100 per month (paid bi-weekly via Wise)
• Full-time role, 40 hours per week
• Australian public holidays observed
• Paid Leaves
• Clear SOPs, steady workload, and long-term opportunity
• Supportive and professional working environment

How to Apply:
Do not reply to this post.
Job Code: RESA
Apply directly through this link:
----------

**Incomplete applications or those not following instructions will not be reviewed.**
**Due to the volume of applications, only shortlisted candidates will be contacted.**

SKILL REQUIREMENT

Real Estate Marketing Property Management Real Estate

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Real Estate Virtual Assistant (Sales Admin & Property Management)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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