Executive Virtual Assistant | Patient Care Coordinator | Medical Administration

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TYPE OF WORK

Full Time

SALARY

$700.00 USD a month

HOURS PER WEEK

40

DATE UPDATED

Aug 15, 2026

JOB OVERVIEW

Executive Virtual Assistant | Patient Care Coordinator | Medical Administration

Type of Employment

Full-Time (40 hours/week)

Job Description

We are looking for a highly organized, proactive, and detail-oriented Executive Virtual Assistant to join our growing naturopathic medical clinic in Beverly Hills, California.

This role combines executive support with patient coordination and requires someone who enjoys helping people, thrives in a fast-paced environment, and can manage multiple priorities with professionalism.

You will become an important part of our team and help ensure every patient receives exceptional service.

Responsibilities

* Answer and manage patient emails professionally and promptly
* Book, reschedule, and confirm patient appointments
* Register new patients into our electronic medical record (EMR)
* Coordinate patient communication before and after appointments
* Assist with my daily schedule and calendar management
* Follow up on outstanding patient tasks and administrative requests
* Organize documents and maintain accurate records
* Coordinate with pharmacies, laboratories, and other healthcare providers when needed
* Assist with general executive and personal assistant duties
* Support clinic operations and special projects
* Basic bookkeeping experience is a bonus (recording expenses, organizing receipts, and assisting with financial administration)

Requirements

* Excellent written and spoken English
* Exceptional attention to detail
* Strong organizational and time management skills
* Able to work independently and solve problems proactively
* Comfortable learning new software and technology
* Experience using Google Workspace, Microsoft Office, and scheduling software
* Previous experience in a healthcare or medical office is preferred but not essential
* Experience with bookkeeping is an advantage
* Positive attitude, professional communication, and a willingness to learn

What We’re Looking For

We value reliability, integrity, initiative, and excellent communication. We are looking for someone who takes ownership of their work, enjoys helping patients, and wants to grow with our clinic long-term.

Application Instructions

Please include:

1. Your resume
2. A short introduction about yourself
3. Your previous experience as a virtual assistant
4. The software and systems you have used
5. Your expected monthly salary (PHP)
6. Your internet speed and computer specifications
7. The words “Healthy Gut” at the beginning of your application so we know you’ve read this posting carefully.
8. Your hours will be low angeles working hours 9 am to 7 pm

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