Grant & Funding Application Submission Specialist — Remote

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TYPE OF WORK

Part Time

SALARY

250/month + performance bonus

HOURS PER WEEK

20

DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

Grant & Funding Application Submission Specialist — Remote

Position: Part-Time Remote Contractor
Compensation: $250/month + performance bonuses
Probationary Period: 30 Days

About the Position

We are seeking a highly organized, dependable, detail-oriented Grant & Funding Application Submission Specialist to support multiple businesses, nonprofit organizations, and projects.

Our AI systems identify funding opportunities and assist with preparing application materials. Your primary responsibility is to take the prepared information and ensure applications are accurately completed, properly documented, submitted on time, and tracked through completion.

This is primarily an execution and submission role — not a grant research position.

Primary Responsibilities

* Review grant and funding opportunities provided by our AI systems.
* Verify that opportunities are still open before beginning submission.
* Review prepared application packages and instructions.
* Complete online grant and funding application forms.
* Upload all required attachments and supporting documents.
* Verify that the correct documents are attached before submission.
* Submit applications before established deadlines.
* Save confirmation numbers, confirmation emails, screenshots, and submission receipts.
* Maintain organized application files in Google Drive.
* Update the Grant Submission Tracker after every submission.
* Monitor application portals and designated email accounts for funder communications.
* Track application statuses.
* Complete assigned follow-up actions.
* Notify management immediately when information or documentation is missing.
* Maintain accurate records for pending, submitted, awarded, and declined applications.
* Follow established SOPs and submission checklists.
* Maintain strict confidentiality regarding client, company, nonprofit, and funding information.

What This Position Does NOT Require

You will not be responsible for independently searching the internet every day for grants.

Our AI funding systems handle opportunity identification and alerts.

You will also not be expected to independently develop funding strategy or create applications from scratch unless specifically assigned and trained to do so.

Your primary responsibility is to execute the submission workflow accurately and on time.

Systems You Will Use

* Google Drive
* Google Docs
* Google Sheets
* Google Slides
* Company-provided email
* Online grant portals
* Funding portals
* Government application systems
* Loom

Training, SOPs, trackers, and workflow instructions will be provided.

Documentation Requirements

Documentation is mandatory.

Every application must be properly documented in the assigned tracking system.

The specialist will be responsible for maintaining:

* Application status
* Submission date
* Deadline
* Funding amount
* Confirmation number
* Confirmation documentation
* Follow-up dates
* Missing-document status
* Award/denial status
* Notes and next actions

Required Qualifications

The ideal candidate is:

* Extremely organized
* Detail-oriented
* Reliable
* Comfortable working independently
* Able to follow detailed instructions
* Comfortable using online application portals
* Comfortable with Google Workspace
* Able to manage multiple deadlines
* Able to communicate problems quickly
* Able to maintain confidential information
* Equipped with reliable internet access

Previous grant-submission experience is helpful but not required if you are highly organized, technologically comfortable, and able to follow established systems.

Performance Standards

Performance will be measured by:

* Application accuracy
* On-time submission rate
* Documentation completeness
* Turnaround time
* Follow-up completion
* Ability to follow SOPs
* Communication
* Organization
* Reliability

30-Day Probationary Period

All new contractors begin with a 30-day probationary period.

During this period, performance, communication, accuracy, reliability, ability to follow workflows, documentation quality, and deadline management will be evaluated.

Successful performance may result in continued long-term work and additional responsibilities.

Compensation

$250 per month + performance bonuses

This is intended to become an ongoing position for the right person as our funding operations continue to expand.

How to Apply

Please submit:

1. A brief introduction.
2. Your experience with administrative work, grant applications, online applications, data entry, or similar work.
3. Your experience using Google Docs, Google Sheets, and Google Drive.
4. Your availability.
5. Your current internet/work setup.
6. Why you believe you would be a good fit for a detail-oriented submission role.

Please begin your application with the words:

“DETAILS MATTER”

Applications that do not follow this instruction may not be considered.

SKILL REQUIREMENT
CRM Microsoft Excel Microsoft Word
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