Virtual Assistant for Promotional Products and Project Coordination

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TYPE OF WORK

Any

SALARY

$4/hour

HOURS PER WEEK

20

DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

Berryful Creations is seeking a highly organized, detail-oriented Virtual Assistant to help manage promotional product projects from initial research through final delivery.

This position requires someone who can keep track of many moving parts, follow up consistently, communicate clearly, and make sure no detail or deadline is missed.

Key Responsibilities
Manage promotional product projects from inquiry through completion
Research promotional products and suppliers using SAGE
Create professional, client-ready presentations in SAGE
Request and organize vendor quotes, product details, setup fees, shipping costs, production times, and inventory information
Verify product pricing, quantities, colors, imprint methods, and delivery timelines
Track artwork, proofs, approvals, purchase orders, production deadlines, and shipping
Follow up with vendors and clients without needing repeated reminders
Maintain accurate project trackers, notes, files, and status updates
Identify potential delays or missing information before they become problems
Provide regular updates on open projects and upcoming deadlines
Assist with other administrative and promotional project tasks as needed
Required Qualifications
Proven experience using SAGE for promotional product research
Proven ability to create polished presentations in SAGE
Experience working with promotional products, distributors, suppliers, or print-related projects
Exceptional attention to detail
Strong project-management and deadline-tracking skills
Excellent written and verbal communication
Ability to manage multiple projects and priorities at the same time
Comfortable following detailed processes and checklists
Proactive, dependable, and able to work independently
Honest and accurate when describing previous experience and skills

Please apply only if you have real, hands-on experience with SAGE. General virtual assistant experience without SAGE experience will not meet the requirements for this position.

What Success Looks Like

The right person will:

Keep every project organized and up to date
Double-check information before submitting it
Follow through on every assigned task
Communicate immediately when there is a question or potential problem
Never assume missing information
Meet deadlines consistently
Take ownership of projects without requiring constant supervision
Application Instructions

Please include the following with your application:

How long have you worked in the promotional products industry?
How long have you used SAGE?
What specific tasks have you completed in SAGE?
What hours and time zone are you available?
What is your hourly rate expectation?

Applicants may be asked to complete a short, paid skills assessment involving product research and the creation of a SAGE presentation. This assessment will be used to verify practical experience, accuracy, presentation quality, and the ability to follow instructions.

Position Details
Position: Virtual Assistant, Promotional Products and Project Coordination
Work arrangement: Remote
Schedule: Part-time first, then full-time if a good fit
Expected hours: 4 hours a day, then full time.
Preferred availability: Work in US CT time.

We are looking for a long-term team member who is reliable, careful, honest, and committed to completing projects accurately and on time.

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