California Workers’ Compensation Legal Administrative Assistant / Deposition Coordinator

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TYPE OF WORK

Full Time

SALARY

$800–$1,200 USD per month, depending on

HOURS PER WEEK

TBD

DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

We are a growing, high-volume California workers’ compensation defense law firm seeking a highly organized, experienced Legal Administrative Assistant / Deposition Coordinator to join our team.

This position is focused on deposition scheduling, legal calendaring, notices, follow-up, case support, and administrative coordination for a busy California workers’ compensation defense practice.

Prior California workers’ compensation experience is strongly preferred.

Responsibilities

Responsibilities may include:

* Scheduling applicant depositions
* Coordinating deposition dates with applicant attorneys and defense attorneys
* Scheduling court reporters
* Scheduling interpreters
* Preparing and sending deposition notices
* Confirming depositions before the scheduled date
* Calendaring depositions, hearings, QME examinations, deadlines, and follow-up dates
* Coordinating QME / AME appointments and related administrative tasks
* Preparing and sending routine legal correspondence
* Following up with applicant attorneys, court reporters, interpreters, medical offices, and vendors
* Requesting and following up on medical records
* Tracking outstanding records, reports, correspondence, and responses
* Uploading and organizing documents in the case-management system
* Creating and completing administrative tasks
* Monitoring attorney calendars
* Monitoring cases for upcoming deadlines
* Assisting with WCAB / EAMS administrative tasks
* Helping ensure that assignments are completed from beginning to end
* Providing administrative support to attorneys and other members of the legal team

What We Are Looking For

We need someone who is:

* Extremely organized
* Detail-oriented
* Fast and efficient
* Reliable
* Excellent at follow-up
* Comfortable handling a high volume of tasks
* Able to prioritize urgent matters
* Proactive
* Comfortable working independently
* Strong in written English
* Professional in email communications
* Able to manage multiple deadlines at once
* Comfortable communicating with attorneys, law firms, court reporters, interpreters, medical offices, and vendors

We are specifically looking for someone who takes ownership of assignments.

For example, if you are asked to schedule a deposition, we expect you to follow the assignment through from beginning to end, including obtaining dates, coordinating the parties, scheduling the court reporter and interpreter if necessary, preparing the notice, calendaring the deposition, confirming the deposition, and following up on anything outstanding.

Preferred Experience

Experience with any of the following is highly preferred:

* California workers’ compensation
* Workers’ compensation defense
* WCAB
* EAMS
* Applicant depositions
* Deposition notices
* Court reporter scheduling
* Interpreter scheduling
* QME / PQME / AME scheduling
* Legal calendaring
* Medical record requests
* Subpoenaed records
* DORs
* MSCs
* Status Conferences
* Workers’ compensation hearings
* MerusCase

MerusCase experience is a major plus.

Candidates with strong U.S. litigation administrative experience may also be considered.

Schedule

This is a full-time, long-term position.

You must have:

* Reliable high-speed internet
* A reliable computer
* A quiet and professional work environment
* Strong written and spoken English

Availability overlapping with California / Pacific Time business hours is strongly preferred.

Compensation

Compensation will depend on experience, skills, and demonstrated knowledge of California workers’ compensation legal administration.

We are willing to pay more for a candidate who already understands California workers’ compensation procedures and can contribute with minimal training.

There is opportunity for increased responsibility and growth for the right person.

HOW TO APPLY

Please begin your application with the words:

DEPOSITION COORDINATOR

Applications that do not begin with those words may not be reviewed.

Please answer all of the following questions:

1. How many years of legal administrative experience do you have?
2. Have you previously worked for a California law firm?
3. Have you previously worked on California workers’ compensation cases? If yes, please describe your experience.
4. Have you personally scheduled depositions before?
5. Have you prepared and sent deposition notices?
6. Have you scheduled court reporters?
7. Have you scheduled interpreters?
8. Have you scheduled QME, AME, or other medical-legal appointments?
9. Have you worked with WCAB or EAMS?
10. Have you used MerusCase? If yes, for how long?
11. What other legal case-management software have you used?
12. Approximately how many active cases or matters were you responsible for supporting at one time?
13. How do you keep track of multiple deadlines and follow-up tasks?
14. What hours are you available to work in Pacific Time?
15. Are you currently working for another employer or client? If yes, please describe your current work schedule.
16. What is your expected monthly salary in U.S. dollars?
17. Why did you leave, or why are you considering leaving, your most recent position?

Short Practical Question

An attorney sends you the following instruction:

“Please schedule the applicant’s deposition.”

You email applicant’s attorney requesting available dates, but you do not receive a response.

In approximately 5–10 sentences, explain exactly what you would do next and how you would make sure the assignment does not get forgotten.

Please answer this question yourself. Do not use ChatGPT or another AI tool.

We are not looking for a perfect legal answer. We want to understand your actual experience, organization, judgment, and follow-through.

About the Firm

We are a growing California workers’ compensation defense law firm representing employers, insurance carriers, and claims professionals.

We operate in a fast-paced, high-volume environment and place a strong emphasis on organization, responsiveness, accountability, communication, and teamwork.

We are looking for someone who wants to become a long-term member of our team and take ownership of important administrative workflows.

If you are highly organized, experienced with legal scheduling and follow-up, and take pride in making sure nothing falls through the cracks, we would like to hear from you.

Please remember to begin your application with: DEPOSITION COORDINATOR

SKILL REQUIREMENT
Legal Services
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