Operations and Executive Virtual Assistant

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: TYPE OF WORK

Any

: SALARY

6.88-16.88

: HOURS PER WEEK

40

: DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

Operations and Executive Virtual Assistant – GoHighLevel Automation and Marketing
Company Overview
We are a fast-growing tax and business services company focused on building efficient systems, exceptional client experiences, and scalable operations. We leverage GoHighLevel, automation, AI tools, and modern marketing strategies to streamline every aspect of our business. We're looking for a proactive Virtual Assistant who can grow into a trusted Executive Operations Assistant.

Role Summary
This is more than a traditional VA role. We are seeking someone who is highly organized, tech-savvy, resourceful, and confident taking ownership of projects. The ideal candidate has strong experience with GoHighLevel, CRM management, email marketing, and business operations, while also being eager to learn every aspect of the business and eventually help lead day-to-day operations.
Key Responsibilities
• Build, maintain, and optimize GoHighLevel workflows, automations, funnels, forms, pipelines, calendars, and integrations.
• Manage CRM data, client onboarding, follow-up systems, and workflow optimization.
• Plan, build, and execute email marketing campaigns, including list segmentation and reporting.
• Assist with marketing initiatives, content creation, social media scheduling, and campaign coordination.
• Document and improve SOPs, systems, and operational processes.
• Support tax preparation workflows by organizing client documents, tracking milestones, and ensuring deadlines are met.
• Coordinate projects, schedules, and priorities across multiple business functions.
• Research new tools, AI solutions, and automation opportunities.
• Provide executive support, anticipate needs, solve problems proactively, and help keep the business running smoothly.
Required Skills & Tools
• Strong experience with GoHighLevel.
• Experience with CRM management and business process automation.
• Email marketing platforms and campaign management.
• Excellent written and spoken English.
• Project management and organizational skills.
• Experience with AI tools (ChatGPT or similar) for productivity and content creation.
• Familiarity with Zapier, Make, Google Workspace, Microsoft Office, and task management platforms is a plus.
• Professional, detail-oriented, dependable, and able to work independently.
Growth Opportunity
The first 30 days will serve as a paid trial period, approximately 2–4 hours per day. During this time, you will learn our systems, workflows, and expectations. Successful candidates who demonstrate initiative, reliability, strong communication, and the ability to take ownership will be offered additional responsibilities, increased hours, and performance-based pay increases. Our goal is to develop this role into a long-term Executive Operations Assistant position.
Application Instructions
Please include the following with your application:
• Current resume.
• Brief summary of your GoHighLevel experience.
• One or two examples of GoHighLevel automations you have built.
• One sample email marketing campaign or email sequence.
• List of software and tools you use regularly.
• A short 2–3 minute video introducing yourself and explaining why you are the right fit for this role.
• Your availability and preferred working hours.
What We Value
We value people who think like owners, communicate clearly, learn quickly, take initiative without being asked, and are excited to grow with a business over the long term. We are looking for a partner—not just someone to complete tasks.

SKILL REQUIREMENT

Marketing Automation Project Management AI Tools

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Operations and Executive Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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