Administrative Co-Ordinator

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TYPE OF WORK

Part Time

SALARY

300

HOURS PER WEEK

TBD

DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

ADMINISTRATIVE CO-ORDINATOR (REMOTE)

ABOUT US

We are a well-established Caribbean company operating two businesses:

Seasons Fashion – a retail fashion business with a physical store and online operations.

Park View Apartments – a serviced apartment business catering primarily to international medical students and visitors.

We are looking for an intelligent, highly organised and proactive Administrative Co-Ordinator to provide remote administrative support across both businesses.

We are looking for someone who will become a trusted and dependable member of our team over the long term.

ABOUT THE ROLE

This is NOT a traditional 40-hour-per-week position.

The position operates on a monthly retainer.

Our workload is seasonal and varies considerably throughout the year. Some weeks and months can be extremely busy, while others may require relatively little work.

We are therefore not looking for someone to sit at a computer for eight hours every day simply to fulfil a fixed number of hours.

What matters to us is availability, responsiveness, reliability and the ability to get things done accurately when required.

This arrangement may particularly suit an experienced remote professional who values the stability of a long-term client relationship while retaining some flexibility in how they manage their time.

RESPONSIBILITIES

The Administrative Co-Ordinator will provide support across a wide variety of administrative and operational activities, which may include:

* Customer and tenant communication by email, WhatsApp and live chat
* Responding to Facebook and Instagram ----------
* Preparing business correspondence and documents
* Preparing leases and other tenant documentation
* Calendar and appointment management
* Supplier and product research
* General internet research
* Spreadsheet updates and data management
* Preparing monthly electricity billing calculations for tenants
* Preparing data files for import into Xero
* Customer database maintenance
* Preparing reports
* Proofreading correspondence and documents
* Digital file organisation
* Assisting with the preparation and maintenance of SOPs
* Preparing meeting minutes from recorded meetings
* Project and task tracking
* AI-assisted administrative work
* Other general administrative and operational support as required

The nature of the position means that no two weeks will necessarily look the same.

THE PERSON WE ARE LOOKING FOR

We are particularly interested in someone who:

* Has excellent written and spoken English
* Is exceptionally organised
* Has excellent attention to detail
* Thinks logically and carefully
* Learns new systems and processes quickly
* Can follow detailed instructions and SOPs accurately
* Can work independently without constant supervision
* Uses good judgement
* Takes initiative when appropriate
* Is dependable and responsive
* Is comfortable working with spreadsheets and business data
* Is confident conducting detailed online research
* Is comfortable using AI tools such as ChatGPT
* Communicates professionally with customers, tenants, suppliers and colleagues
* Notices errors, inconsistencies or missing information rather than simply processing what is placed in front of them
* Is interested in developing a genuine long-term working relationship with our businesses

Previous remote administrative experience is preferred.

TECHNICAL REQUIREMENTS

You must have:

* A reliable high-speed internet connection
* A modern computer suitable for remote administrative work
* A quiet and professional workspace
* Reliable access to WhatsApp
* The ability to work with Microsoft Office/Microsoft 365 applications

Experience with any of the following would be advantageous but is not essential:

* Microsoft Excel
* Microsoft Outlook
* Microsoft Teams
* Trello
* Shopify
* Xero
* Meta Business Suite
* Canva

We do not expect the successful candidate to already know all of our systems. The ability to learn quickly, follow instructions and work accurately is more important.

WORKING ARRANGEMENT

This is a remote monthly-retainer position, not a conventional full-time hourly position.

The successful candidate must be available and responsive during agreed working periods aligned with our business hours in Grenada (Atlantic Standard Time).

Because the workload fluctuates, there will be periods requiring substantial support and other periods when considerably less work is required.

We are looking for someone who understands and is comfortable with this type of working arrangement.

COMPENSATION

Compensation will be agreed as a fixed monthly retainer.

Please state your expected monthly retainer in your application.

WORK SAMPLE EXERCISE – REQUIRED

We receive a high volume of applications and do not shortlist candidates based on CVs alone.

To be considered for this position, you must complete and submit the Work Sample Exercise provided with this job advertisement as part of your initial application.

The exercise contains practical tasks representative of the work involved in this position, including prioritisation, written communication, supplier research, meeting transcription, spreadsheet/data work and the use of AI.

Please do not submit an application without the completed Work Sample Exercise. Incomplete applications will not be considered.

HOW TO APPLY

Please submit all of the following:

1. Your CV.

2. A cover letter including:

* Your city and country.
* Your internet download and upload speeds.
* Your expected monthly retainer in US dollars.
* A brief explanation of why this particular working arrangement and position interest you.
* Details of any other ongoing employment, freelance clients or regular work commitments you currently have.

3. Your completed Work Sample Exercise.

Please include the word Grenada somewhere in your cover letter to confirm that you have read the entire job advertisement and application instructions carefully.

We are not looking for the applicant who can send us the longest CV.

We are looking for someone who is capable, dependable, resourceful, responsive and exceptionally good at getting things done.

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