Recording Department Specialist (New York & New Jersey) – Full-Time Remote

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: TYPE OF WORK

Full Time

: SALARY

$7

: HOURS PER WEEK

40

: DATE UPDATED

Aug 13, 2026

JOB OVERVIEW

We are looking for an experienced Recording Department Specialist with a strong background in the New York and New Jersey title industry.

This role is ideal for someone with hands-on experience preparing, reviewing, and recording post-closing real estate documents. You should be highly detail-oriented, familiar with NY and NJ county recording requirements, and comfortable managing multiple files while meeting strict deadlines.

- Prepare, review, and submit real estate documents to county recording offices in New York and New Jersey
- Process deeds, mortgages, CEMAs, assignments, satisfactions, UCC filings, and other title-related documents
- Verify documents for accuracy, completeness, and county recording compliance
- Monitor recording status and resolve rejected or suspended recordings
- Coordinate with title examiners, closers, attorneys, lenders, and county offices to resolve recording issues
- Maintain accurate records of submitted and recorded documents
- Ensure post-closing documentation is processed within required turnaround times
- Stay updated on county-specific recording requirements, fees, and procedures
- Organize and maintain electronic recording files
- Support internal teams with recording-related questions and documentation

Requirements:
- Previous experience working in the Recording Department of a New York or New Jersey title company
- Hands-on experience recording deeds, mortgages, CEMAs, assignments, satisfactions, UCC filings, and other real estate documents
- Strong knowledge of New York and New Jersey county recording requirements and procedures
- Experience identifying and correcting recording issues before submission
- Excellent attention to detail and organizational skills
- Strong written and verbal English communication skills
- Ability to manage multiple files and meet strict deadlines
- Ability to work independently in a remote environment

Highly Preferred:
- Experience with electronic recording (eRecording) platforms
- Experience with title production or title management software
- TrackerPro experience
- Experience working with title insurance agencies, settlement companies, or real estate law firms
- Strong knowledge of post-closing title processes

Work Setup:
- Full-Time Remote
- 40 hours per week
- Monday to Friday
- U.S. Business Hours (Eastern Time)

If you have direct NY and NJ recording experience and are confident handling post-closing real estate documents with a high level of accuracy, we'd love to hear from you.

Apply here:
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SKILL REQUIREMENT

Real Estate Title Processing Documentation

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Recording Department Specialist (New York & New Jersey) – Full-Time Remote

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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