Executive assistant and social media talent manager

Responsibilities will include:

1) Inbox & Communication Management
• Owning and managing the Founder’s inbox on a daily basis, including triaging, prioritising and responding to emails
• Drafting clear, professional responses to brands, agencies, legal teams and external partners
• Acting as a gatekeeper, ensuring only high-priority items reach the Founder
• Proactively identifying emails requiring action, escalation or follow-up
• Creating and maintaining systems to ensure inbox efficiency and organisation

2) Partnership & External Relationship Management
• Coordinating all brand partnerships and collaborations from initial enquiry through to delivery
• Managing ongoing communication with brands, talent agencies and external stakeholders
• Tracking deliverables, timelines and approvals to ensure campaigns run smoothly
• Following up proactively with partners to avoid delays or missed deadlines
• Supporting with contract coordination and communication with legal teams

3) Diary, Scheduling & Logistics
• Managing a complex and fast-moving calendar, including scheduling filming, meetings and key commitments
• Planning and coordinating logistics to ensure the Founder’s time is used efficiently
• Anticipating scheduling conflicts and resolving them proactively
• Ensuring adequate preparation time for key workstreams (e.g. filming, brand deliverables)

4) Project & Operational Support
• Overseeing and tracking multiple concurrent workstreams, ensuring nothing is missed
• Implementing and maintaining organisational systems (e.g. Notion, trackers, timelines)
• Identifying inefficiencies and proactively improving processes
• Acting as a central point of coordination across different areas of the business
• Supporting with day-to-day operational tasks to keep the business running smoothly

5) Personal & Private Administrative Support
• Assisting with property-related administration, including coordination with relevant parties including interior designer etc
• Supporting with personal scheduling and appointments
• Managing and organising important personal documents and correspondence
• Providing discreet support with sensitive matters, including legal and administrative processes
• Handling ad hoc personal tasks as required, with a high level of confidentiality and professionalism

6) Proactive & Strategic Support
• Acting as a true right hand to the Founder, anticipating needs and solving problems independently
• Taking ownership of tasks and projects from start to finish
• Flagging priorities, risks or issues before they escalate
• Supporting in creating structure within a fast-paced and evolving environment
OVERALL
This is a high-impact role supporting a fast-growing personal brand and business. The Executive Assistant will act as the Founder’s right hand, ensuring that business operations, partnerships and personal logistics run smoothly.
The role combines business support, project management and private assistance, requiring someone highly organised, proactive and comfortable working in a fast-paced environment.
The ideal candidate would be extremely organised, proactive and solutions-focused, able to anticipate needs and manage multiple workstreams simultaneously.
A signed NDA would be required prior to commencing the role
Huge Bonus if they have experience with:

• influencer marketing

• media or creative industries or working within a marketing environment

• project management tools (Notion, Asana, etc.)

Core qualities needed are:

Ambitious
Looking for a founder environment vs a corporate setting
Able to work independently and is comfortable working solo as needed
Experience supporting entrepreneurs, founders or high-profile individuals
Highly proactive and able to anticipate needs
Exceptional organisational and communication skills
Comfortable managing multiple priorities simultaneously
Absolute discretion and professionalism
is comfortable managing both business operations and private matters
Ownership mindset - able to anticipate needs, protect my time, prioritise tasks accordingly, owns outcomes, solves problems
highly conscientious
very calm under pressure
confident making decisions
excellent written communicator
To summarise I’m looking for a highly proactive Executive Assistant who can act as my right hand. This person will help manage both business operations and personal logistics. I need someone extremely organised who can take ownership of things like inbox management, partnerships coordination, and personal admin without needing constant direction.

All candidates who would like to apply for this role must send across a video introduction alongside their application in order to be considered. Please outline why you feel that you would be a good candidate for this role. Applications WITHOUT a video introduction will be immediately unqualified.

Please note: this is an incredibly fast-paced and demanding role, requiring someone who can confidently manage multiple priorities at once while maintaining a consistently high standard and moving tasks through to completion quickly. A key non-negotiable is exceptional organisation and follow-through. No tasks can be missed, forgotten or allowed to fall through the cracks, and the successful candidate must be proactive in keeping on top of every open loop through to closure. They must also be highly resilient and have proven experience working in a demanding, high-pressure environment where priorities can shift quickly and fast turnaround times are expected.

Additionally this role requires flexibility with working hours - given the nature of the business, this is not a standard 9-5pm role therefore the ideal candidate is comfortable working flexible hours in line with business demands and is able to provide weekend cover where needed.