Digital Projects Coordinator — AI-Assisted Website & Marketing Delivery

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: TYPE OF WORK

Part Time

: SALARY

Competitive Paid in Australian Dollars

: HOURS PER WEEK

15

: DATE UPDATED

Aug 12, 2026

JOB OVERVIEW

About Panoptic Solutions:

Panoptic Solutions is an Australian-owned security and risk management company delivering Executive Protection, Corporate Security, Secure Transportation and Protective Intelligence services throughout Australia and the Asia-Pacific region. We support multinational organisations, corporate executives, family offices and high-net-worth clients with professional security and operational support.

As we grow our digital presence, we're expanding our team to include a Digital Projects Coordinator supporting website development and digital marketing — much of which we deliver through an AI-driven project management pipeline.

About the Role:

This is not a technical development role — you won't be writing code; but it is a Tech skilled role.
Our websites are actively built and project-managed by a fleet of AI working under the CTO's direction.
Your job is to be the person who keeps that pipeline moving: liaising across the business for content and direction, making the calls and approvals an AI can't make for itself, and bringing a genuinely good eye for visual content to projects that need one.

This is a hands-on, high-trust role for someone who's genuinely excited by AI-assisted work and wants a front-row seat to how a business runs its operations through AI project managers day to day.

Responsibilities:

Your responsibilities may include:

- Liaising between the CTO and our Claude-based project management sessions — relaying direction, gathering answers, unblocking work
- Actioning logins, approvals, publishing steps and other actions our AI sessions are deliberately restricted from taking unsupervised
- Liase with team, Review and selecting photography/visual assets (e.g. from a recent Training course) for use in website builds. - Must have eye for visual detail and knowledge on digital graphics best settings for display on a website.
- Preparing and light-editing images for web and marketing use
- Tracking status across multiple concurrent digital projects, flagging blockers early
- QA-ing new pages and builds for visual and brand accuracy before go-live
- Liaising across the business to gather content, approvals and context
- Supporting digital marketing execution as the role grows (campaign assets, social content, copy review)
- Monitor and assist Ai to install and analyse Digital analytics; Project manage actions from data to increase digital results.
- Assisting in the implementation of Ai system enhancements.

Experience We Are Looking For:

Applicants with backgrounds or strong personal interest in the following are encouraged to apply:

- Project coordination or virtual assistance
- AI tools, particularly Claude (claude.ai / Claude Code)
- Multi-agent AI systems / AI orchestration (highly regarded)
- Website content management (WordPress / Elementor) - AI will do implementation; you need experience to know its right.
- Digital marketing / social media content
- Photo curation or basic photo editing
- Zoho one suite - not required but bonus points.

Essential Skills:

- Genuine interest in AI tools — ideally hands-on experience with Claude
- Driven to learn— ideally hands-on experience with AI multi-agents/orchestration
- Strong visual eye for photography, layout and brand consistency
- Excellent written English
- High attention to detail
- Organised and proactive, able to juggle multiple concurrent projects
- Trustworthy handling logins, approvals.
- Reliable internet and a quiet home office with privacy.
- Hardware; Tools for your trade - Laptop/Desktop, Headphones with quality microphone, fast reliable internet,

Salary & Benefits:

We offer a competitive salary paid in Australian Dollars (AUD), based on experience and suitability.

In addition, we provide:

- Long-term employment opportunity
- Performance reviews
- Career progression
- Ongoing training
- Direct exposure to how a business runs its operations through AI project management — rare, hands-on experience,
- Opportunity to upskill and gain knowledge on AI
- Supportive Australian management team
- Growth path into broader digital marketing as the role proves out

Why Join Panoptic?:

We're looking for someone who wants to build a long-term career at the intersection of AI and digital delivery — not just another remote job. If you're excited (obsessed to continue to learn ) by AI tools, have a sharp eye for visual content, and want a front-row seat to how a business actually runs its projects through AI, we'd love to hear from you.

How to Apply:

Apply here with a detailed Resume and a cover letter with examples of your experience, Provide detailed specifics about your AI experience. - The more detail (that we can vlaidate) the higher chance you get interviewed earlier.

**Please do not circumvent our recruitment process by emailing managers directly as it is negative for your application - your initiative is appreciated, the additional admin you create in this action is not. Please apply here and email your resume and cover letter ONLY to ----------

Look forward to welcoming our new Digital AI PM to this exciting team

SKILL REQUIREMENT

Project Management Wordpress AI Automation

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Digital Projects Coordinator — AI-Assisted Website & Marketing Delivery

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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