Administrative Assistant (HVAC)

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: TYPE OF WORK

Full Time

: SALARY

PHP 30,000 - PHP 40,000

: HOURS PER WEEK

40

: DATE UPDATED

Aug 24, 2026

JOB OVERVIEW

Full Time - Administrative Assistant - Work From Home

We're seeking an experienced Administrative Assistant to join our growing team and provide essential operational support to a fast-paced service business. This opportunity is ideal for professionals who have previously worked in trade-based or field service industries, including HVAC, plumbing, electrical services, property maintenance, facilities management, renewable energy or solar, appliance repair, or similar service-focused businesses.

Relevant industry experience is essential for this role. To be considered, you must have prior administrative or operational experience supporting at least one of the industries listed above. Applications without this experience will not be shortlisted.

As our Administrative Assistant, you'll play a vital role in ensuring our daily operations run smoothly and efficiently. From managing documentation and maintaining accurate records to coordinating workflows, organising files, and supporting key operational processes, you'll help create the structure that keeps the business moving forward. While you may occasionally assist with customer communications, your primary focus will be delivering reliable, high-quality administrative support that enables the wider team to perform at their best.

We're looking for someone who is organised, proactive, and takes pride in producing accurate, detail-oriented work. You'll be confident managing multiple priorities, working independently, and adapting to changing business needs while maintaining a high standard of professionalism. Strong communication skills, sound judgement, and a solution-focused approach will help you thrive in this role.

If you enjoy bringing order to busy operations, supporting teams behind the scenes, and making a meaningful impact through efficient administration, we'd love to hear from you.

Key Responsibilities:
- Process warranty registrations for HVAC and related equipment
- Prepare and submit rebate applications for energy-efficient installations
- Maintain organized digital records and internal tracking systems
- Support process improvements and workflow optimization
- Create and schedule social media content
- Prepare and send invoices after completed services or installations
- Provide general administrative support and assist customers when needed

Qualifications:
- Excellent written and verbal English communication skills - MUST
- Direct experience supporting an HVAC, field-service, or trade-based business - MUST
- Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
- Experience handling permits, compliance documentation, warranties, rebates, or other service-related paperwork
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Tech-savvy with the ability to quickly learn new systems and software

Work Arrangement:
- Full-time, remote position
- 8 hours per day
- 5 days per week

To be considered, please complete the following:
- Use ""ADMIN"" as the subject line of your email.
- Include a brief introduction highlighting your relevant experience.
- Provide a link to your CV or resume.

Reminder: Applications without an accessible CV/resume link will not be reviewed.

SKILL REQUIREMENT

Property Management Office and Administration Administrative Support

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Administrative Assistant (HVAC)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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