HighHER TogetHER - Founding Operations Coordinator

# Part-Time Founding Operations Coordinator

**Remote | 8–10 hours/week to start | $10–12 USD/hour**

## About HighHER TogetHER

HighHER TogetHER is a new leadership development company helping girls in grades 5–12 build the skills they will need to lead—in school, in their communities, and eventually in the workplace.

We are launching our first programs in North Carolina this fall and building toward a model that can eventually expand into communities across the country.

I am the founder, and I’m looking for a highly organized, resourceful person who can work closely with me as I build the company.

This is not a role where I simply need someone to complete a list of administrative tasks. I’m looking for someone who enjoys taking lots of ideas and moving pieces and helping turn them into organized, finished work. I need someone who can think, communicate exceptionally well, take initiative, and increasingly help make sure important things don’t fall through the cracks.

## What You Might Work On

**No two days will look exactly alike.** Projects may include:

* Creating Canva graphics and preparing social media posts
* Drafting emails and other communications from my notes or direction
* Helping manage enrollment and parent communications through Sawyer
* Researching grant opportunities and helping organize and prepare applications
* Organizing curriculum, activities, facilitator materials, and other program resources
* Coordinating logistics with program locations, including rooms, audiovisual needs, catering, parking, and schedules
* Helping recruit and coordinate mentors, volunteers, guest speakers, and community partners
* Coordinating student leadership assessments and related program logistics
* Researching projects such as accreditation, insurance, vendors, venues, and potential partnerships
* Maintaining project trackers, deadlines, follow-up lists, files, and operating procedures
* Helping create systems so that the work we develop can eventually be replicated as HighHER TogetHER grows

You’ll also use AI tools such as ChatGPT to help research, organize ideas, prepare first drafts, and work more efficiently. I value people who know how to use AI well while still bringing their **own judgment, ideas, voice, and personality** to the work.

## Who I’m Looking For

You may be a great fit if you are:

* Exceptionally organized and dependable
* An **excellent written and spoken English communicator**
* Proficient with Canva and Google Workspace
* Comfortable using ChatGPT and other AI tools
* A strong online researcher who can turn what you find into useful next steps
* Detail-oriented and excellent at following through
* Comfortable learning new software
* Able to manage several different projects and workstreams at once
* Resourceful and willing to figure things out before immediately asking for help
* Someone who enjoys bringing ideas and possible solutions—not just identifying problems
* Interested in education, leadership, girls’ development, entrepreneurship, or mission-driven work

Most importantly, I’m looking for someone who is **proactive AND communicative**.

If you notice something that needs attention, I want you to notice it. If a deadline is approaching, I want you to flag it. If you see an opportunity to make something work better, I want you to suggest it.

At the same time, especially while we are learning how to work together, I want someone who keeps me informed and checks in rather than making assumptions about important decisions. Initially, I would much rather hear, **“I noticed this, here’s what I think we should do, and here’s what I can take care of,”** than discover later that something was handled in a way I didn’t expect.

As trust develops, so will independence and responsibility.

## How We’ll Work Together

This will be a close working relationship.

For the first several weeks, I anticipate having a brief Zoom check-in on most working days so we can review priorities, answer questions, and establish good systems together.

As we develop a rhythm, that will likely taper to three meetings per week and eventually approximately two regular check-ins each week.

Because I am based in North Carolina, you must have some working availability that overlaps with **U.S. Eastern Time during da ---------- -evening hours**. Very early morning and late-night meetings EST will not generally be required.

Between meetings, we’ll communicate electronically and use shared systems to keep projects, deadlines, follow-ups, and priorities organized.

## The Opportunity

This position is **intentionally part-time to begin**, at approximately **8–10 hours per week at $10–12 USD/hour**, with an initial paid trial period.

I am looking for someone who is genuinely comfortable with that level of commitment now and interested in building a **long-term working relationship**. This is not intended to be a temporary position for someone who needs full-time employment in the immediate future.

At the same time, HighHER TogetHER is an early-stage company with plans to grow. If the company grows as anticipated and this person proves to be an exceptional fit, there may be opportunities for the role, responsibilities, hours, and compensation to grow substantially over time. That growth is not guaranteed, but I would love to find someone who is excited by the possibility of growing with the company.

I’m hoping to find more than someone who can complete tasks. I’m looking for a smart, energetic, highly capable person who enjoys figuring things out, helping build something from the ground up, and becoming increasingly valuable to the organization over time.

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# Applicant Screening Questions

### 1. Relevant Experience

Tell me about the person, entrepreneur, or small business you have supported most closely. What did you actually handle for them on a day-to-day or week-to-week basis?

### 2. Proactivity

You notice that I have an information session coming up in five days, but nothing has been posted on social media yet. I haven’t asked you to do anything about it. What would you do?

### 3. Judgment & Communication

You are preparing an email to parents and realize you are missing one piece of information. I am unavailable for several hours. What would you do?

### 4. Organization

On Monday, you are given several things that need attention during the week. Some have firm deadlines, some involve waiting for responses from other people, and some are longer-term projects. Walk me through how you would organize and manage the work.

### 5. AI Experience

Tell me specifically how you have used ChatGPT or another AI tool in your work. Please give me at least one example of something it helped you accomplish faster or better.

### 6. Canva Experience

Please share links or samples of 1–3 Canva materials that you personally created. Briefly tell me what each piece was created for and what part of the work you handled yourself.

### 7. Managing Multiple Workstreams

In this role, you may be helping with several different projects at the same time—for example, preparing a Canva post, researching a grant, coordinating an upcoming program session, and tracking enrollment follow-ups. How would you organize your work so that priorities, deadlines, and follow-ups don’t get lost?

### 8. Part-Time Fit & Professional Goals

This position begins at approximately **8–10 hours per week** and is intended to be a long-term relationship, with the possibility—but not a guarantee—of significantly more responsibility and hours as HighHER TogetHER grows.

**What are you looking for in terms of hours and professional growth over the next 1–2 years, and how would this position fit into those plans?**