Executive Assistant – Home Care Agency (US Healthcare Admin Experience a Plus)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Any

SALARY

$750-$950

HOURS PER WEEK

TBD

DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

About Us

We're a growing non-medical home care agency (Right at Home Henrico / HomeCare RVA) serving families in Henrico County, Virginia. We help seniors and adults with disabilities stay safely and comfortably in their own homes. We're early-stage and moving fast — this is a chance to build a role, not just fill one.

The Role

We need a sharp, detail-obsessed Executive Assistant to take administrative and operational weight off the owner so he can focus on strategy, sales, and growth. This is not a "wait for instructions" role — we need someone who spots what needs doing and handles it.

You'll own:

Inbox and calendar management (Zoho Mail, Google Calendar) — triage, draft replies, schedule interviews and vendor/professional calls
Caregiver recruiting pipeline support — Indeed job posting management, applicant tracking, interview scheduling, follow-up communication
Document prep — meeting briefs, vendor comparisons, first-draft job postings and internal comms
Vendor/systems coordination — first point of contact for scheduling software, payroll platform, and phone system support tickets
Light ops tracking — keeping recurring trackers and dashboards updated with current data
General research tasks — comparisons, vendor options, market info, summarized clearly and concisely

You will NOT be doing: direct patient/client care, in-person caregiver supervision, or licensed clinical work. This is 100% remote admin/ops support.

Who We're Looking For

Required:

2+ years Executive Assistant / admin support experience
Excellent written English — clear, professional, error-free
Strong attention to detail (we test for this — see below)
Strong organizational skills — able to build and maintain trackers/systems, not just follow one
Comfortable managing multiple priorities independently
Reliable internet, backup power/internet plan, quiet home office setup
Available for daily overlap with US Eastern Time business hours

Strongly preferred:

Prior experience with a US home care, home health, senior care, or healthcare BPO company — you understand caregiver scheduling, compliance basics, or client-family communication norms
Experience with any of: WellSky, scheduling/EVV software, ADP/payroll platforms, Indeed employer tools, Zoho suite, Google Workspace
Recruiting or applicant-tracking experience
How to Apply

Read this whole posting carefully before applying — we reject applications that skip this step.

Start your application/cover message with the word "HENRICO" as the first word.
In 3–4 sentences, tell us: what home care, home health, or healthcare admin experience you have (if any), and one example of a time you caught a detail others missed.
Include a 60–90 second video intro (Loom, Vidyard, or similar) — just tell us about yourself and why this role fits you.
Include your available start date and monthly rate expectation (USD).

Applications without the word "HENRICO" at the start, or without a video intro, will not be reviewed.

We move fast — shortlisted candidates will be scheduled for a paid trial task within the first week of screening.

VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0098
Total Execution Time  0.0112
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,485,480 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Assistant-Home-Care-Agency-US-Healthcare-Admin-Experience-a-Plus-1704957
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0048 seconds)  (Hide)
0.0003   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0003   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1704957
 LIMIT 1 
0.0003   SELECT *
FROM `employers`
WHERE `employer_id` = 963200
 LIMIT 1 
0.0003   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1704957
AND `misc`.`id` IS NULL 
0.0004   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-12',ej.date_added) duration_days, DATEDIFF('2026-08-12',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-12',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1704957' 
0.0002   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1704957 
0.0007   UPDATE employer_jobs SET hit_counts = '***Aug-07-2026=312***Aug-08-2026=343***Aug-12-2026=1' WHERE job_id= '1704957'  
0.0009   UPDATE employer_jobs SET monthly_hits = '***Aug-2026=656' WHERE job_id= '1704957'  
0.0003   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1704957' AND status LIKE 'sent%' ORDER BY id DESC  
0.0002   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1704957 
0.0004   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '963200'
AND `date_added` >= '2022-06-08' 
0.0003   select * from teasers 
0.0002   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)