Real Estate Transaction Coordinator

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TYPE OF WORK

Part Time

SALARY

3.00

HOURS PER WEEK

20

DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

Wage is negotiable based on skill level and experience. 8AM to 12PM EST US TIME. PH night shift.
The TC should not negotiate contract terms, provide real estate advice, interpret contracts for clients, modify terms independently, or perform activities requiring a real estate license.

Department: Real Estate Operations
Reports To: Licensed Real Estate Agent

Position Purpose:
Manage the administrative and contractual workflow of real estate transactions from executed contract through closing, ensuring deadlines, documentation, communications, and transaction records are properly maintained while allowing the agent to remain focused on clients, negotiations, showings, and generating new business.

Primary Responsibilities:

Open new transaction files immediately after receiving an executed contract
Review contracts for completeness and required signatures/initials
Maintain organized electronic transaction files
Enter and maintain transaction information in company systems
Track all contractual deadlines and contingency dates
Maintain closing timelines and task checklists
Coordinate earnest money documentation
Track due diligence, financing, appraisal, inspection, and closing deadlines
Coordinate communication with buyers, sellers, cooperating agents, lenders, attorneys/title companies, inspectors, appraisers, and other transaction parties as appropriate
Obtain and organize amendments, exhibits, disclosures, addenda, and other required documents
Send administrative reminders regarding upcoming deadlines
Coordinate inspection scheduling and documentation when applicable
Track appraisal status with the appropriate parties
Coordinate closing information with the closing attorney/title company
Confirm closing date, time, location, and required documentation
Monitor outstanding transaction conditions and escalate delays
Maintain accurate transaction notes and status updates
Prepare files for broker/compliance review
Verify required brokerage documentation is present before closing
Maintain post-closing transaction records
Confirm commission documentation and closing paperwork are received
Update Jira throughout the transaction so management has real-time visibility
Immediately escalate missed deadlines, contract issues, or transaction bottlenecks to the Real Estate
Follow company SOPs and applicable brokerage requirements

SKILL REQUIREMENT
Jira Analysis
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