Administrative Assistant (WFH)

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: TYPE OF WORK

Full Time

: SALARY

PHP 30,000 - PHP 40,000

: HOURS PER WEEK

40

: DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

Full Time - Administrative Assistant - Remote

We're looking for an experienced Administrative Assistant with a background supporting trade-based or field service businesses. This includes industries such as HVAC, plumbing, electrical services, property maintenance, facilities management, renewable energy or solar, appliance repair, or other service-based businesses.

To be considered for this role, you must have previous administrative or operational experience within at least one of these industries. Applications without relevant industry experience will not be shortlisted.

As an Administrative Assistant, you'll be responsible for providing the day-to-day administrative support that keeps business operations organised and running efficiently. You'll manage documentation, maintain accurate records, organise files, coordinate workflows, and support a range of operational processes. Your work will help ensure the team stays organised, projects remain on track, and internal operations run smoothly. While you may occasionally assist with customer communications, your primary focus will be delivering accurate, efficient, and high-quality administrative support.

We're looking for someone who is highly organised, detail-oriented, and dependable, with the ability to prioritise competing tasks while maintaining a high level of accuracy. You should be comfortable working independently, following established processes, adapting to changing priorities, and taking ownership of your responsibilities. A proactive mindset, strong problem-solving skills, and a commitment to continuous improvement will set you up for success in this role.

If you thrive in a structured, fast-paced environment and enjoy supporting a business behind the scenes through efficient administration and operational excellence, we'd love to hear from you.

Key Responsibilities:
- Process warranty registrations for HVAC and related equipment
- Prepare and submit rebate applications for energy-efficient installations
- Maintain organized digital records and internal tracking systems
- Support process improvements and workflow optimization
- Create and schedule social media content
- Prepare and send invoices after completed services or installations
- Provide general administrative support and assist customers when needed

Qualifications:
- Excellent written and verbal English communication skills - MUST
- Direct experience supporting an HVAC, field-service, or trade-based business - MUST
- Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
- Experience handling permits, compliance documentation, warranties, rebates, or other service-related paperwork
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Tech-savvy with the ability to quickly learn new systems and software

Work Arrangement:
- Full-time, remote position
- 8 hours per day
- 5 days per week

To be considered, please complete the following:
- Use ""ADMIN"" as the subject line of your email.
- Include a brief introduction highlighting your relevant experience.
- Provide a link to your CV or resume.

Reminder: Applications without an accessible CV/resume link will not be reviewed.

SKILL REQUIREMENT

Property Management Office and Administration Administrative Support

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Administrative Assistant (WFH)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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