AR Specialist

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TYPE OF WORK

Full Time

SALARY

$1,500 - $1,750 / month

HOURS PER WEEK

40

DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

Position Summary:
The Accounts Receivable Specialist ensures their company receives payments for goods and services, and records these transactions accordingly; including sales order entry, invoicing, and payment receipts. The AR Specialist also manages pricing updates, new customer profile creation, customer credit verification & credit limits, and overdue collections, This role requires the candidate to be organized and have a keen eye for detail to spot any issues that may arise such as pricing discrepancies or short payments and deductions.

You will…
? Processing payments (cash receipts) by applying the check stubs to open invoices
? Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
? Convert sales orders to invoices, reviewing the sales orders for accuracy
? Invoice customers in a timely manner, including invoicing through EDI and portals
? Performing administrative and clerical tasks, such as data entry, incoming phone calls, Emails, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts
? Resolves valid or authorized deductions by entering adjusting entries
? Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
? Review short or over payments and provide explanations for these discrepancies
? Conduct frequent audits of the accounts receivable ledger to verify that deductions and payments make sense
? Rectify any outstanding issues that may slow down payment processing
? Identify and resolve discrepancies and billing issues
? Maintain a file for any potential discrepancies that arise such as credit requests
? Obtain information from appropriate parties (buyer, sales rep, etc) for approval of credit requests, rebates, sales promotions, deductions, or adjustments
? Frequently review rebate programs and deductions to assure their adherence to the agreed upon program or contract
? Manage Collections by sending statements, reminders, and contacting clients
? Maintain A/R collections notes
? Maintaining accounts receivable files and records, including scanning and shredding documents after entry
? Prepare, ensure accuracy of, and issue monthly commission reports
? Maintain accurate customer profiles including updated current address, contact, phone number, pricing, discounts/rebates and email, Certificate of Insurance, and W9 forms
? Updates job knowledge by participating in educational opportunities
? Protects organization’s value by keeping information confidential
? Works as a team player, covering other responsibilities and miscellaneous tasks as needed when requested

You have…
? Netsuite experience is required. Ramp experience preferred.
? High school diploma. associate's degree in Accounting preferred
? 2-3 years experience with accounts payable or general accounting
? Ability to demonstrate a thorough understand of the complete accounting cycle
? Proficient Microsoft Office, knowledge and skills
? Strong time management and organizational skills
? Knowledge of basic accounting principles
? High degree of attention to detail
? Ability to work independently and prioritize tasks
? Strong analytic abilities

You are..
? Logical, pragmatic and 'data-driven' in your decision-making.
? Curious and in constant search of improvement and learning
? Highly organized, proactive, adaptable and able to work independently
? Knowledgeable in Netsuite or Oracle systems
? Team player who enjoys leading their team and getting the best out of others
? Attention to detail is your priority, you have a taste for a job well done.
? You are not afraid of a challenge and are able to work in a growing company
? Drive to continuously improve and build processes

You enjoy..
? Working with people – must be a team player and lead by example.
? Working with a team & independently
? Problem solving
? Building teams, coaching and educating others for growth opportunities

You’ll receive..
? Paid Time Off
? Holiday Pay
? Annual performance based compensation increase

This position will need you..
? Monday through Friday, between 40-50 hours per week mostly between the hours of 8:30am - 6:00pm EST , with Saturday and Sunday as your days off. *Some weeks require longer hours*

SKILL REQUIREMENT
Accounts Receivable Accounts Reconciliations Netsuite
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