Experienced Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

(?52,800 - ?64,600 per month)

: HOURS PER WEEK

40

: DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

Virtual Assistant – Construction Administration

Remote | Philippines-based | Australian Construction Company

Oceanside Projects is an Australian construction and maintenance company seeking a reliable, organized and proactive Virtual Assistant to support our day-to-day administration.

This is a remote independent-contractor position working directly with our Australian team. You will need to be available during agreed Australian morning hours.

Key responsibilities
Manage and organise company emails
Create, update and monitor jobs in AroFlo
Prepare and send basic quotes and work orders
Follow up outstanding quotes with customers
Coordinate schedules with suppliers, subcontractors and customers
Request supplier pricing and follow up material orders
Follow up outstanding invoices and payments
Complete basic Xero data entry and invoice administration - Also within Aroflo.
Maintain calendars, appointments and job schedules
Update spreadsheets, job records and project information
Organise job documents, photos and completion records
Assist with customer enquiries by email and phone
Help with basic marketing and social-media administration when required
Provide general administrative support to the directors
Systems we use
AroFlo
Xero
Smartsheet
Microsoft 365

Previous experience with AroFlo is highly regarded. Training can be provided to the right person who has strong construction or trades-administration experience.

About you

You should have:

Excellent written and spoken English
Strong organization and attention to detail
Experience supporting a construction, maintenance or trades business
Confidence communicating with customers, suppliers and subcontractors
Experience with invoicing, quoting and scheduling
Good Microsoft Excel or Google Sheets skills
The ability to follow up tasks without constant supervision
A reliable computer, internet connection and quiet workspace
A professional approach to confidential company and customer information

Experience with Xero, AroFlo, construction terminology or Australian businesses will be an advantage.

Working arrangement
Remote, Philippines-based
Independent-contractor engagement
Availability required during agreed Australian morning hours
Hours: To be agreed
Rate: Negotiable based on experience
Long-term opportunity for the right person

The successful applicant will be required to follow our confidentiality, privacy, intellectual-property and IT-use requirements.

How to apply

Please send:

A short introduction explaining your relevant experience
Your résumé
Your expected hourly or monthly rate
Your available working hours in Philippine time
Details of any experience using AroFlo, Xero or similar systems
A brief voice or video introduction
The names of the industries and Australian clients you have previously supported
It would be highly regarded if you could send a 1-2 minute introductory video explaining your experience.

SKILL REQUIREMENT

Accounts Reconciliations Phone Support

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Experienced Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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