Lead Manager / Pipeline Coordinator — Smarter Contact + Comp Assignment (11AM–3PM EST)

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: TYPE OF WORK

Part Time

: SALARY

4$/hr

: HOURS PER WEEK

20

: DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

We are a U.S. land investment company that buys and resells vacant land parcels. We are hiring a Lead Manager to own our Smarter Contact pipeline and keep our comping VAs supplied with clean, prioritized work.

This is a coordination and quality-control role. You are the person who makes sure no lead is lost and no VA is idle or duplicating work.

What you will do:
• Own the Smarter Contact inbox: read inbound seller replies, tag them correctly (Hot, Warm, Not Interested, Wrong Number, DNC, Follow-Up), and keep the pipeline current daily
• Clean the database: remove duplicates, merge records, correct bad numbers, suppress opt-outs, and archive dead leads so the list stays accurate
• Assign comping tasks to our comping VAs — decide which parcels get comped first based on seller motivation and response quality
• Track assignments so nothing is comped twice and nothing sits unassigned
• Review returned comp sheets for completeness before they reach the owner — check that required fields are filled and missing data is flagged, not guessed
• Send back incomplete work to the VA with specific corrections
• Maintain a daily pipeline summary for the owner: new leads, hot leads, comps assigned, comps completed, comps pending
• Escalate motivated sellers to the owner immediately rather than letting them sit in queue

Requirements:
• Prior experience managing a real estate lead pipeline or CRM — you must be able to describe how you kept a list clean
• Available Monday–Friday, 11:00 AM – 3:00 PM New York time (EST/EDT). Fixed schedule, not flexible. For Philippines-based applicants this is roughly 12:00 AM – 4:00 AM local time — confirm you can work this consistently.
• Strong written English — you will be reading seller replies and writing instructions to other VAs
• Organized and systematic. You track things in writing, not in your head.
• Comfortable giving direct feedback to other VAs when work comes back incomplete
• Reliable internet and backup connection

Nice to have:
• Direct Smarter Contact experience (Podio, GoHighLevel, REI Reply, or Launch Control also relevant)
• Experience with land or vacant lot acquisitions specifically
• Basic understanding of what makes a comp usable — you do not need to comp, but you need to spot an incomplete sheet

This role is NOT for you if:
• You wait to be told what to prioritize
• You are uncomfortable telling a teammate their work needs to be redone
• You are managing several other clients at the same time

How to apply:
Start your application with the word PIPELINE so we know you read this fully.
Then answer:

Describe a lead pipeline or CRM you managed. How many leads, and how did you keep it clean?
You have 40 new seller replies and one VA available for 4 hours. How do you decide what gets worked first?
Confirm you can work 11AM–3PM New York time, Monday–Friday. What time is that for you locally?

Applications without the code word will not be reviewed. Long-term role with hour increases for strong performers.

SKILL REQUIREMENT

CRM Real Estate Marketing Real Estate

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Lead Manager / Pipeline Coordinator — Smarter Contact + Comp Assignment (11AM–3PM EST)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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