Recording Department Specialist (New York & New Jersey)

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TYPE OF WORK

Full Time

SALARY

$6-$7

HOURS PER WEEK

40

DATE UPDATED

Aug 5, 2026

JOB OVERVIEW

# Recording Department Specialist (New York & New Jersey)

**Location:** Remote
**Employment Type:** Full-Time (40 Hours per Week)
**Schedule:** Monday to Friday
**Time Zone:** U.S. Eastern Time (EST)

## About the Role

We are currently seeking an experienced **Recording Department Specialist** with a strong background in the **New York and New Jersey title industry**. This role is ideal for someone who has hands-on experience preparing, reviewing, and recording post-closing real estate documents while ensuring compliance with county-specific recording requirements.

The successful candidate must be highly organized, detail-oriented, and capable of managing multiple files in a fast-paced remote environment.

## Key Responsibilities

* Prepare, review, and record real estate documents with county recording offices in New York and New Jersey.
* Process deeds, mortgages, CEMAs (Consolidation, Extension, and Modification Agreements), assignments, satisfactions, UCC filings, and other title-related documents.
* Verify document accuracy, completeness, and compliance before submission.
* Monitor recording status and resolve rejected or suspended recordings promptly.
* Coordinate with title examiners, closers, attorneys, lenders, and county offices to resolve recording issues.
* Maintain accurate records of submitted and recorded documents.
* Ensure post-closing documentation is processed within required turnaround times.
* Stay current with county-specific recording regulations, fees, and procedural updates.
* Organize and maintain electronic and physical recording files.
* Support internal teams with recording-related inquiries.

## Qualifications

### Required

* Previous experience working in the **Recording Department** of a **New York or New Jersey title company**.
* Hands-on experience recording:

* Deeds
* Mortgages
* CEMAs
* Assignments
* Satisfactions
* UCC Filings
* Other title-related real estate documents
* Strong knowledge of New York and New Jersey county recording requirements and procedures.
* Experience identifying and resolving recording issues before submission.
* Excellent attention to detail and organizational skills.
* Strong written and verbal English communication skills.
* Ability to work independently in a remote environment.
* Ability to manage multiple priorities and meet strict deadlines.

### Preferred

* Experience with eRecording platforms.
* Experience using TrackerPro or similar title management software.
* Previous experience with title insurance agencies, settlement companies, or real estate law firms.

## Tools & Software

* Microsoft Office Suite
* Google Workspace
* eRecording Platforms (Preferred)
* TrackerPro or similar title software (Preferred)

## Requirements

* Full-time availability.
* Ability to work during **U.S. Eastern Standard Time (EST)** business hours.
* **Relevant experience is required.**

## How to Apply

To be considered for this position, please send us the following:

* Updated CV/Resume
* Introduction Video
* Active WhatsApp Number

**Complete applications are required. Incomplete applications will not be entertained.**

Please also keep an eye on your **WhatsApp**, as our recruitment team will use it to contact shortlisted candidates throughout the hiring process.

SKILL REQUIREMENT
Real Estate Title Processing
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