Senior HR Assistant / Recruiter | Recruitment, Candidate Screening & HR Administration

# Senior HR Assistant | Recruitment & HR Administration | 3+ Years Experience

**Full-Time | Remote | US Business Hours | Long-Term Opportunity**

We are looking for an **experienced Senior HR Assistant** to provide direct support to our HR Manager across recruitment, candidate screening, HR administration, documentation, and day-to-day HR operations.

**THIS IS NOT AN ENTRY-LEVEL POSITION.**

We are specifically looking for someone with **3+ years of professional HR or recruitment experience** who can work independently, handle confidential information, maintain accurate records, and support an active hiring process.

The right candidate should be comfortable taking ownership of assigned responsibilities rather than waiting for step-by-step instructions.

## KEY RESPONSIBILITIES

### Recruitment & Candidate Screening

* Review and evaluate resumes against specific job requirements
* Pre-screen candidates and identify qualified applicants
* Conduct initial candidate screening interviews when required
* Coordinate interviews between candidates and hiring teams
* Communicate with candidates throughout the recruitment process
* Maintain accurate candidate records and recruitment trackers
* Assist with sourcing and recruitment activities as assigned
* Identify strong candidates and escalate qualified applicants to the HR Manager

### HR Administration

* Provide daily administrative support to the HR Manager
* Prepare, organize, and review HR documents and paperwork
* Verify that forms and employee documentation are complete and accurate
* Maintain organized digital employee and HR records
* Assist with onboarding and offboarding processes
* Update HR trackers, spreadsheets, and internal databases
* Prepare reports and documentation as requested

### General Administrative Support

* Complete administrative tasks assigned by the HR Manager or management
* Maintain accurate spreadsheets and databases
* Organize files and documentation
* Follow HR procedures, SOPs, and internal processes
* Conduct research and gather information when requested
* Follow up on outstanding tasks and documentation
* Support other HR and administrative projects as needed

## STRICT REQUIREMENTS — NON-NEGOTIABLE

**Please do not apply if you do not meet ALL of the following:**

* **3+ years of professional HR, recruitment, or HR administration experience**
* Proven experience with **candidate screening and recruitment**
* Experience reviewing resumes and evaluating candidates against job requirements
* Experience supporting an HR Manager, HR team, recruiter, or hiring manager
* Strong written and spoken English
* Excellent attention to detail
* Strong organizational and time-management skills
* Ability to manage multiple priorities independently
* Comfortable handling confidential employee and candidate information
* Strong Google Workspace and/or Microsoft Office skills
* Excellent Google Sheets/Excel skills
* Strong data-entry and documentation skills
* Reliable internet connection and professional work-from-home setup
* Ability to work during **US business hours**
* Demonstrated reliability and consistent attendance

**General Virtual Assistant experience alone does NOT qualify as HR experience.**

## STRONGLY PREFERRED

We will prioritize candidates with experience in:

* High-volume recruitment
* Candidate sourcing
* Resume screening
* Phone/video pre-screening
* Interview scheduling
* Applicant Tracking Systems (ATS)
* HRIS platforms
* Employee onboarding
* Employee records management
* Recruitment reporting
* Google Sheets / Excel
* Remote recruitment
* Recruiting for US-based companies
* Supporting US-based hiring managers

## WHAT WE ARE LOOKING FOR

The ideal candidate is:

**Experienced** — You have several years of hands-on HR/recruitment experience.

**Analytical** — You can evaluate candidates against requirements and recognize strong versus weak applicants.

**Detail-oriented** — You understand that incorrect HR documentation can create serious problems.

**Independent** — You can manage your workload without constant supervision.

**Proactive** — You identify what needs to be done and take action.

**Professional** — You communicate confidently and professionally with candidates, employees, and management.

**Confidential** — You understand how to handle sensitive employee and candidate information appropriately.

**Reliable** — You consistently meet your schedule, deadlines, and responsibilities.

## APPLICATION REQUIREMENTS

**PLEASE FOLLOW THESE INSTRUCTIONS CAREFULLY.**

To be considered, your application MUST include the following:

### 1. Total HR/Recruitment Experience

State your total number of years of professional HR/recruitment experience.

**Example: 5 years**

### 2. Most Recent HR Role

Provide:

* Company/industry
* Job title
* Dates employed
* Main responsibilities

### 3. Recruitment Experience

Tell us specifically:

* Approximately how many candidates did you screen per week?
* What types of positions did you recruit for?
* Did you conduct phone/video pre-screening?
* Did you schedule interviews?
* Did you communicate directly with hiring managers?

### 4. HR & Recruitment Tools

List the platforms you have actually used, including:

* ATS
* HRIS
* CRM
* Google Workspace
* Microsoft Office
* Excel/Google Sheets
* Any recruitment platforms

**Do not simply write “proficient in Microsoft Office.” List the specific tools.**

### 5. US Recruitment Experience

Have you recruited or supported hiring for a **US-based company or US clients?**

If yes, state:

* How long
* What type of company
* What positions you recruited for

### 6. Availability

State your availability to work US business hours.

### 7. Expected Hourly Rate

Provide your expected hourly rate in **USD**.

## APPLICATION SCREENING PHRASE

Begin your application with:

**SENIOR HR ASSISTANT – [X] YEARS HR EXPERIENCE – [X] YEARS RECRUITMENT EXPERIENCE**

Example:

**SENIOR HR ASSISTANT – 5 YEARS HR EXPERIENCE – 4 YEARS RECRUITMENT EXPERIENCE**

Applications that do not follow the requested format may not be prioritized.

## WORK SETUP

* **Full-Time**
* Fully Remote
* US Business Hours
* Long-Term Opportunity
* Competitive compensation based on experience and qualifications
* Opportunity for growth

**We are looking for a long-term tea ---------- mber who can take ownership of HR and recruitment responsibilities and provide reliable support to our HR Manager.**