Real Estate Closing Coordinator (U.S. Residential)

About AIK Property Group

AIK Property Group is a residential real estate development company based in New York. We acquire, renovate, and sell homes while working closely with buyers, sellers, lenders, attorneys, title companies, municipalities, nonprofit organizations, and housing grant agencies.

We're looking for an experienced Real Estate Closing Coordinator who can take ownership of the transaction process and ensure every deal moves efficiently from contract execution to a successful closing.

We're seeking someone who already understands U.S. residential real estate transactions and can demonstrate that experience.

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Your Mission

Your job is simple:

Keep every transaction moving toward closing.

You'll be responsible for coordinating multiple active transactions, anticipating issues before they become delays, following up relentlessly, and ensuring every party involved remains accountable.

You should always know:

* Which transactions are on track.
* Which transactions are at risk.
* What documents or approvals are outstanding.
* Who is responsible for the next action.
* What needs to happen today to move every file forward.

We're looking for someone who takes ownership—not someone who waits for instructions.

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Key Responsibilities

* Coordinate residential real estate transactions from executed contract through closing.
* Manage multiple active transactions while maintaining accuracy and organization.
* Maintain transaction timelines and monitor all critical deadlines.
* Coordinate with buyers, sellers, lenders, attorneys, title companies, municipalities, contractors, grant administrators, and internal team members.
* Collect, organize, review, and track all required transaction documentation.
* Proactively identify and resolve issues that could delay closing.
* Maintain complete and organized transaction records.
* Provide accurate and timely updates on every active transaction.
* Ensure every transaction continues progressing until funding and closing are complete.

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# What We're Looking For

The ideal candidate has a strong understanding of:

* U.S. residential real estate transactions
* Contract-to-close coordination
* Title and attorney coordination
* Lender communication and requirements
* Closing timelines and deadlines
* Document collection and compliance
* Managing multiple transactions simultaneously

You should also be comfortable learning and working within AIK Property Group's systems, including the **Greater Capital Association of REALTORS® (GCAR)** platform and other transaction management tools used by our team.

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# Minimum Qualifications

* Minimum **3 years of experience** coordinating U.S. residential real estate transactions.
* Proven ability to successfully manage multiple active transactions simultaneously.
* Excellent written and verbal English communication skills.
* Strong organizational, time management, and problem-solving abilities.
* Highly dependable, responsive, and detail-oriented.
* Able to work independently with minimal supervision.

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# Application Requirements

We value demonstrated experience over résumé claims.

To be considered, your application must include all of the following:

* Updated résumé.
* Brief cover letter summarizing your real estate closing experience.
* Supporting evidence that demonstrates your transaction coordination experience.

Applications submitted without supporting evidence will not be reviewed.

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# Interview Process

Qualified applicants will be invited to participate in a Transaction Case Review

During this session, you will be asked to share your screen and walk us through a completed transaction that you coordinated (using a redacted file or recreated workflow if necessary).

This is not intended to test memorization. We want to understand how you think, communicate, solve problems, and manage real-world transactions.

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# What Success Looks Like

A successful Closing Coordinator:

* Keeps transactions moving without constant supervision.
* Anticipates issues before they become closing delays.
* Maintains proactive communication with every stakeholder.
* Keeps organized and accurate transaction files.
* Meets deadlines consistently.
* Takes ownership of every transaction from contract to closing.

When someone asks about the status of a file, you already know the answer.

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# Who Will Thrive in This Role

You'll be a great fit if you are:

* Proactive.
* Organized.
* Reliable.
* Detail-oriented.
* Accountable.
* Calm under pressure.
* Comfortable making decisions and taking ownership.
* Committed to delivering successful closings—not simply completing assigned tasks.

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# How to Apply

Please email your application to:

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**Required Email Subject Format**

**Closing Coordinator – F. LAST NAME**

**Example:** `Closing Coordinator – J. DELA CRUZ`

Applications that do not follow the required subject format or do not include the requested supporting documentation may not be considered.

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Our Hiring Philosophy

At AIK Property Group, we hire based on capability, ownership, reliability, and demonstrated experience—not résumé claims alone.

If you're someone who takes pride in keeping transactions organized, solving problems before they become obstacles, and ensuring every closing reaches the finish line, we'd love to hear from you.