Business Systems & Automation Specialist

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: TYPE OF WORK

Full Time

: SALARY

7 per hour

: HOURS PER WEEK

35

: DATE UPDATED

Aug 4, 2026

JOB OVERVIEW

Business Systems & Automation Specialist

Remote | Full-Time

This is NOT a Virtual Assistant position.

We are looking for a highly organized, analytical, and tech-savvy Business Systems & Automation Specialist to help build the operational systems behind a growing company.

This role is ideal for someone who enjoys creating efficient processes, building databases, organizing information, automating repetitive tasks, and helping leadership make better business decisions through data and technology.

If you enjoy solving problems, building systems from scratch, and continuously improving the way a business operates, we’d love to hear from you.

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About the Role

You will work directly with the CEO to design, improve, and maintain the internal systems that keep our company running efficiently.

This is a builder role. You’ll take ideas and turn them into organized, scalable systems that save time, improve visibility, and support business growth.

We’re looking for someone who enjoys figuring things out—not someone who waits to be told every step.

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Responsibilities

Your responsibilities may include:

* Building and maintaining Airtable databases
* Creating executive dashboards and KPI reports
* Organizing and maintaining business data
* Building automations to eliminate repetitive work
* Researching and implementing technology solutions
* Creating workflows that improve efficiency
* Writing and documenting Standard Operating Procedures (SOPs)
* Creating forms, databases, and internal tools
* Identifying operational inefficiencies and recommending improvements
* Assisting with AI implementation across departments
* Maintaining data accuracy and system organization
* Supporting special operational projects as assigned

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Software & Technical Skills

You should have experience with some or most of the following:

* Airtable
* Microsoft Outlook
* Microsoft Excel
* Microsoft Teams
* ChatGPT or other AI tools
* APIs and software integrations
* CRM platforms
* Automation platforms (such as Zapier, ---------- , or similar)
* No-code or low-code tools

Experience with additional project management or documentation platforms is a plus, but not required.

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Qualifications

Required

* Minimum of 3 years working with business systems, operations, or process improvement
* Advanced Airtable experience
* Strong Microsoft Excel skills
* Excellent written and spoken English
* Strong analytical and problem-solving abilities
* Ability to work independently with minimal supervision
* Ability to learn new software quickly

Preferred

* Experience building dashboards
* Experience creating automations
* Experience connecting software through APIs
* Experience documenting processes and SOPs
* Experience improving operational workflows

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This Position Is NOT For You If…

* You need constant direction to complete tasks.
* You prefer repetitive administrative work.
* You are uncomfortable learning new technology.
* You have only performed basic data entry or virtual assistant tasks.
* You are not comfortable troubleshooting problems independently.

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This Position IS For You If…

You enjoy hearing someone say:

“There has to be a better way.”

…and your first instinct is to figure out how to improve the process.

You enjoy building systems that make businesses run more efficiently.

You naturally think about organization, automation, and continuous improvement.

?

Application Instructions

To be considered, please submit the following:

1. Video Introduction (2–3 minutes)

Please record a short video (using Loom or any video recording platform) answering the following:

* Tell us about yourself.
* Describe the most impressive system, dashboard, or automation you’ve built.
* Which software platforms are you strongest in?
* Why are you interested in this role?

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2. Portfolio

If available, please include examples of:

* Airtable databases
* Dashboards
* Automations
* SOPs or process documentation
* Any systems or projects you’ve created

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3. Written Questions

Please answer the following:

1. Describe an Airtable database you built from scratch.
2. Describe the most advanced automation you’ve created.
3. Have you connected multiple software platforms together? If so, explain how.
4. How do you currently use AI tools to improve your work?
5. If you were given a spreadsheet containing 50,000 rows of data, how would you organize and analyze it?
6. Tell us about a business process you improved. What was the problem, and what was the result?
7. What interests you most about business systems and automation?

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Attention to Detail

To confirm you’ve carefully read this posting, begin the first line of your application with:

Systems create freedom.

Applications that do not include this phrase will not be considered.

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Compensation

Compensation is competitive and based on experience.

As our company continues to grow, there will be opportunities for increased responsibility, leadership, and long-term career development.

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Final Step: Candidates selected for the next stage of the hiring process will complete a paid skills assessment. The assessment is designed to evaluate your ability to organize information, build systems, solve problems, and think critically. We believe in compensating candidates for their time and effort.

SKILL REQUIREMENT

Data Engineering System Analysis AI Automation

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Business Systems & Automation Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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