Virtual Assistant

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TYPE OF WORK

Full Time

SALARY

PHP 30,000 - PHP 40,000

HOURS PER WEEK

40

DATE UPDATED

Aug 4, 2026

JOB OVERVIEW

APPLY NOW!

We're looking for a reliable, detail-oriented Virtual Assistant to provide essential administrative support and help keep our day-to-day operations running smoothly.

In this role, you'll manage documentation, maintain accurate records, coordinate administrative workflows, and support a variety of internal processes that keep the business organized and efficient. While you may occasionally assist with customer communications, your primary responsibility will be ensuring administrative tasks are completed accurately, on time, and with a high level of attention to detail.

We're seeking someone who thrives in a structured, process-driven environment and takes pride in producing high-quality, organized work. The ideal candidate is proactive, dependable, and highly organized, with the ability to prioritize tasks, follow established processes, and maintain accuracy even when handling multiple responsibilities. If you enjoy creating order, improving efficiency, and supporting a team behind the scenes, we'd love to hear from you!

What We're Looking For:
- Previous experience with an HVAC, field service, or trade-based company (HVAC, plumbing, electrical, property maintenance, energy installation, or a similar service business) - MUST
- Excellent written and verbal English communication skills
- Experience as a Virtual Assistant, Administrative Assistant, Operations Coordinator, or a similar administrative role
- Strong attention to detail and accuracy
- Excellent organizational, time management, and multitasking skills
- Tech-savvy and able to quickly learn new software and systems
- Experience processing warranties, permits, rebate applications, compliance documents, or other service-related paperwork

Key Responsibilities:
- Register warranties for HVAC and related equipment
- Prepare and submit rebate applications
- Organize and maintain digital records
- Support process improvements and administrative workflows
- Create, schedule, and manage social media content
- Prepare and send invoices after job completion
- Provide general administrative support and assist customers as needed

Work Schedule & Setup:
- Full-time, remote
- 8 hours per day, 5 days per week
- US timezone (night shift in PH)

How to Apply:
1. Use “VIRTUAL” as your subject line
2. Submit a cover letter highlighting your relevant HVAC or service-trade experience
3. Include a link to your CV/Resume

Important:
- Applications without relevant industry experience will NOT be reviewed
- Applications without a CV/Resume will be automatically rejected

SKILL REQUIREMENT
Office and Administration Administrative Support Virtual Assistant
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