Part-Time Clinical Notes & Administrative Assistant

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: TYPE OF WORK

Part Time

: SALARY

9 USD per hour

: HOURS PER WEEK

5

: DATE UPDATED

Aug 3, 2026

JOB OVERVIEW

We are a Christian faith-based psychotherapy company seeking a reliable virtual assistant with a medical or behavioral-health background for a steady, long-term position.

Schedule and Pay

* Monday–Friday, 5:00–6:00 p.m. Eastern Time
* Must remain available when U.S. daylight-saving time changes
* $9 USD per hour
* Approximately $195–$200 per month
* Two-week paid trial period
* Work time will be tracked through an approved time-tracking system
* No advance payments or personal loans
* Extra hours require prior approval

Responsibilities

* Clean up and format 10-15 already-written clinical notes
* Use an approved note-processing tool
* Enter and organize notes in Alma
* Correct grammar and clarity without changing meaning or adding information
* Create tasks for anything requiring clinician review
* Answer routine emails and texts related to scheduling, billing, intake, and assigned tasks
* Occasionally speak by phone in English

Notes should take approximately 20–45 minutes, with the remaining time used for messages and administrative tasks.

# Requirements

* Medical, behavioral-health, or clinical administrative experience
* Experience with clinical notes or medical documentation
* Excellent written and spoken English
* Strong attention to detail
* Reliable internet, backup internet, and private workspace
* Comfortable using Google Workspace and Alma
* Seeking steady, long-term work
* Willing to complete a paid HIPAA course and provide the certificate
* Willing to sign confidentiality, privacy, security, and work agreements

This position involves identifiable client information. The assistant must use only approved systems, protect client privacy, and never place client information into personal email, public AI tools, personal cloud storage, or unauthorized software.

Anything unclear, clinical, urgent, or unusual must be assigned to the clinician.

# How to Apply

Begin your application with **“Clinical Notes Assistant.”**

Please include your medical or behavioral-health experience, experience with clinical notes, EHR systems used, and confirmation that you can work the required schedule, use time-tracking software, complete HIPAA training, and sign all required agreements.

SKILL REQUIREMENT

Healthcare Attention to Detail English Proficiency

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Part-Time Clinical Notes & Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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