Full-Time Virtual Assistant / Operations Coordinator — Philippines (Remote)

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: TYPE OF WORK

Full Time

: SALARY

$500

: HOURS PER WEEK

40

: DATE UPDATED

Aug 3, 2026

JOB OVERVIEW

We're a fast-moving marketing agency looking for a full-time VA to become the operational backbone of our team. This is not a "check the inbox and book a meeting" role. The person in this seat keeps the entire agency running — our team relies on them daily for communications and escalation.

You'll own the systems that everything else depends on. If you like being the person who knows how everything works and who everyone comes to, you'll do well here.

What you'll actually do:

- Client onboarding in ---------- — set up categories, channels, permissions, and roles for every new client account. This is hands-on server administration, not just messaging. You'll be doing it daily.

- Scheduling — coordinate calls between clients, specialists, and management across time zones. Own the calendar, chase confirmations, handle reschedules before they become problems.

- Reminders and follow-through — keep every tea ---------- mber on top of their deadlines and calls. You are the reason things don't get missed.

- Client communication — respond to clients professionally, know what you can answer yourself, and know exactly when and how to escalate something urgent to management.

- Operational documentation — keep our internal records (Notion, Agency OS) accurate and current as things change.

- Learn the business — within a few months you should understand how our agency operates day-to-day well enough to spot when something's off before anyone tells you.

What we're looking for:

- Previous experience as a Virtual Assistant, Executive Assistant, or Operations/Admin Assistant.

- Hands-on ---------- experience — specifically creating and managing channels, categories, roles, and permissions. If you've only used ---------- as a member, this role will be a steep climb.

- Excellent written and spoken English. You'll be writing to clients directly.

- Genuinely organized. You track things in a system, not in your head.

- Comfortable managing many moving pieces at once and d ---------- what matters first.

- Sound judgment under pressure — you can tell the difference between "handle it" and "wake up management."

- Experience with Notion is a strong advantage.

- Reliable internet, quiet home office, own laptop/desktop with webcam and headset.

Hours & compensation:

- Full-time, aligned to our operating hours (12:00 PM EST - 8:00 PM EST).
- $500/month to start, reviewed as you take on more.
- Long-term role with real room to grow — as the agency grows, this seat grows with it.
- Ongoing training. You'll be taught our systems properly, not thrown in.

How to apply:
Applications that skip these steps won't be reviewed.

- Start your message with the word MARKET so we know you read the full posting.

SKILL REQUIREMENT

Shopify Notion Meta Business Suite

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Full-Time Virtual Assistant / Operations Coordinator — Philippines (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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